Executive Assistant & Front Desk Coordinator

Hankey Group External; Los Angeles (CA); On-site; USD 49,000 - 65,000; Full time

Benefits offered by this job

Medical, Dental, and Vision benefits

401K matching

Paid vacations days

Paid holidays

Onsite Yoga

Metro Tap Card and Metro-link Reim

Job summary

Hankey Group External is seeking an Executive Assistant & Reception Coordinator in Los Angeles, CA to provide high-level administrative support to executive leadership and serve as the front-line for employees, clients, vendors, and visitors.

The role blends traditional EA duties with front-office coordination. Ideal candidates are organized, professional, discreet, and capable of handling multiple priorities in a fast-paced environment.

Qualifications

• 1–2 years of experience in executive assistance, administrative support, reception, or related role preferred.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Strong interpersonal skills and professional demeanor.
• Ability to handle confidential information appropriately.
• Proficiency with Microsoft Office.
• Ability to work independently and be reliable.

Responsibilities

• Provide comprehensive administrative support to executive leadership.
• Manage executive calendars, meeting prep, and scheduling priorities.
• Coordinate internal and external meetings, agendas, rooms, and tech.
• Arrange business travel as needed.
• Assist with expense reports, invoices, purchasing and other admin tasks.
• Maintain confidentiality of executive and company information.
• Screen and prioritize calls, emails, and requests.
• Liaise between executives, employees, clients, vendors and stakeholders.
• Track follow-up items and deadlines to ensure commitments are met.
• Serve as primary greeter for visitors, clients and vendors.
• Maintain a professional reception and lobby area.
• Coordinate visitor access and meeting room reservations.

Skills

Excellent communication

Organizational skills

Multitasking

Interpersonal skills

Discretion with sensitive info

Microsoft Office

Independent worker

Reliability

Punctuality

Adaptability

Education

Bachelor's degree or equivalent

Bi-lingual Spanish preferred

Tools

Microsoft Office

Job description

Hankey Group External is seeking an Executive Assistant & Reception Coordinator in Los Angeles, CA to provide high-level administrative support to executive leadership and serve as the front-line for employees, clients, vendors, and visitors.

The role blends traditional EA duties with front-office coordination. Ideal candidates are organized, professional, discreet, and capable of handling multiple priorities in a fast-paced environment.