Executive Assistant for Real Estate Operations

TEKsystems; New York (NY); On-site; USD 41,000 - 55,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Time Off/Leave (PTO, Vacation or Sick)

Job summary

TEKsystems is seeking an Administrative Assistant in NYC for a contract-to-hire, in-office role. You will handle scheduling, communications, travel, and general office operations in a fast-paced real estate environment.

The position requires strong organizational skills, professional communication, and proficiency with Microsoft Office. This is a full-time onsite opportunity with a competitive hourly pay range.

Qualifications

• 3 years of administrative assistant experience/exec admin experience.
• Experience managing calendars, travel arrangements, client communication.
• Microsoft office proficient.
• Excellent communication skills.

Responsibilities

• Provide administrative, operational, and customer service support to property management and market leadership teams across a large commercial real estate portfolio.
• Serve as a liaison between customers, vendors, maintenance teams, and internal departments to ensure efficient property operations.
• Handle expense reporting, ordering office supplies, greeting customers, answering phones, scheduling meetings.
• Greet and assist visitors in a courteous and professional manner.
• Answer and direct incoming calls; provide general information or route to staff.
• Schedule and organize meetings, conference calls, and appointments.
• Prepare materials for meetings and events, including documents, catering, and logistics.
• Coordinate travel arrangements and manage expense reports for Mike (Market officer).
• Assist with billing, collections, and tenant communications.

Skills

Admin experience

Calendar management

Travel arrangements

Client communication

Executive support

Tools

Microsoft Office

Job description

TEKsystems is seeking an Administrative Assistant in NYC for a contract-to-hire, in-office role. You will handle scheduling, communications, travel, and general office operations in a fast-paced real estate environment.

The position requires strong organizational skills, professional communication, and proficiency with Microsoft Office. This is a full-time onsite opportunity with a competitive hourly pay range.