Executive Assistant & Operations Lead

A2 Buildings; New York (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

A real estate development firm based in New York is seeking an Executive Assistant to join their team. The ideal candidate will manage various administrative and bookkeeping functions, including financial and operations support, tracking expenses, scheduling meetings, and organizing documents. Strong organizational, multitasking, and communication skills are essential. This position is based in Brooklyn, NY, with occasional travel to properties in Hudson, NY.

Qualifications

• Proven experience as an Executive Assistant or a similar administrative role.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.

Responsibilities

• Financial and operations support.
• Process expense reports.
• Track invoice and budgets.
• Track company operating expenses.
• Manage business licenses, insurance, and corporate registration.
• Schedule meetings and appointments.
• Prep materials for meetings.
• Handle travel arrangements both personal and professional.
• Manage communication and correspondence.
• Format presentations and reports.
• Organize documents and files.
• Administer project related errands.

Skills

Organizational skills

Multitasking abilities

Communication skills

Job description

A real estate development firm based in New York is seeking an Executive Assistant to join their team. The ideal candidate will manage various administrative and bookkeeping functions, including financial and operations support, tracking expenses, scheduling meetings, and organizing documents. Strong organizational, multitasking, and communication skills are essential. This position is based in Brooklyn, NY, with occasional travel to properties in Hudson, NY.