Administrative Assistant

Green Key Resources; New York (NY); On-site; USD 80,000 - 85,000; Full time

Job summary

A Manhattan-based Real Estate firm is seeking an experienced Administrative Assistant to support senior leadership and daily office operations. The ideal candidate will have 5–7 years of experience in a professional environment. Responsibilities include managing office organization, maintaining filing systems, and providing meeting support. Proficiency in Microsoft Excel, Word, and PowerPoint is required. This role is fully onsite from Monday to Friday, offering a salary of $80-85K plus a bonus.

Qualifications

• 5–7 years of administrative experience in a professional office environment.
• Comfort working in a fast-paced setting.

Responsibilities

• Manage daily office organization, including mail distribution, supply ordering, and vendor account oversight.
• Maintain digital and hard-copy filing systems and track storage invoices.
• Support basic marketing tasks such as updating website content.
• Register visitors, prepare expense reports, and assist with internal administrative processes.
• Provide meeting support, including preparing materials and assisting with board-related documentation.
• Manage calendar scheduling and coordinate meetings.
• Prepare correspondence and presentations as needed.

Skills

Strong multitasking abilities

Excellent interpersonal skills

Communication skills

Proficiency in Microsoft Excel

Proficiency in Microsoft Word

Proficiency in Microsoft PowerPoint

Job description

A Manhattan‑based Real Estate firm is seeking an Administrative Assistant to support senior leadership and daily office operations. The ideal candidate will have 5–7 years of administrative experience.

Fully onsite Monday - Friday

Hours: 8:30am - 5pm or 9am - 5:30pm

Salary - $80-85K + bonus

Responsibilities

• Manage daily office organization, including mail distribution, supply ordering, and vendor account oversight.
• Maintain digital and hard‑copy filing systems and track storage invoices.
• Support basic marketing tasks such as updating website content, newsletters, and mailing lists.
• Register visitors, prepare expense reports, and assist with internal administrative processes.
• Provide meeting support, including preparing materials and assisting with board‑related documentation.
• Manage calendar scheduling, coordinate meetings with external parties, and assist with travel arrangements.
• Prepare correspondence, presentations, and other documents as needed.

Requirements

• 5–7 years of administrative experience in a professional office environment.
• Strong multitasking abilities and comfort working in a fast‑paced setting.
• Excellent interpersonal and communication skills.
• Proficiency in Microsoft Excel, Word, and PowerPoint.