Real Estate Executive Assistant & Operations Pro

Ymp-Real-Estate-Management-2; Miami (FL); On-site; USD 42,000 - 62,000; Full time

Job summary

Ymp-Real-Estate-Management-2 is seeking a capable Personal Assistant to provide executive support for a busy real estate professional. The role demands exceptional organization, proactive coordination, and experience with real estate operations.

You will handle contracts, disclosures, MLS postings, client communications, and CRM maintenance while also managing personal tasks and travel arrangements with discretion.

Qualifications

• 2–4+ years of Personal Assistant or Executive Assistant experience.
• Real estate industry experience required (residential or commercial).
• Working knowledge of MLS platforms, real estate CRMs, and basic transaction processes.
• Strong organizational, multitasking, and time-management skills.
• Excellent written and verbal communication with high discretion.

Responsibilities

• Provide high-level administrative and personal support to a busy real estate professional.
• Prepare real estate documents, listings, and disclosures; manage listing processes.
• Maintain CRM, track leads, and coordinate client communications.
• Organize calendars, travel, and correspondence; handle confidential information.
• Coordinate open houses, showings, and vendor appointments; liaise with lenders and title companies.
• Support personal travel arrangements and ad hoc tasks to streamline operations.

Skills

Real estate knowledge

Organizational skills

Communication

Discretion

Calendar management

Multi-tasking

Education

Experience in Personal/Executive Assistant role

Tools

MLS platforms

Real estate CRM

DocuSign/Dotloop/Skyslope

Microsoft 365

Job description

Ymp-Real-Estate-Management-2 is seeking a capable Personal Assistant to provide executive support for a busy real estate professional. The role demands exceptional organization, proactive coordination, and experience with real estate operations.

You will handle contracts, disclosures, MLS postings, client communications, and CRM maintenance while also managing personal tasks and travel arrangements with discretion.