Executive Assistant & Events Coordinator

PanAgora Asset Management Inc.; Boston (MA); On-site; USD 65,000 - 80,000; Full time

Job summary

PanAgora Asset Management Inc. seeks an Administrative Assistant to provide comprehensive support to the CEO and COO, coordinating firmwide meetings, events, and employee engagement initiatives.

You will partner with Human Resources and leadership to ensure polished, professional operations and successful internal programs. The role offers broad exposure across the organization, with responsibilities spanning travel, expense reports, materials preparation, and cross-team collaboration.

Qualifications

• Bachelor's degree required.
• 0-3 years of professional experience.
• Experience planning events, coordinating programs, managing logistics, or supporting organizational activities preferred.
• Strong organizational and project management skills.
• Excellent verbal and written communication abilities.
• Strong attention to detail and ability to manage multiple priorities simultaneously.
• Professional demeanor and strong interpersonal skills.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Demonstrated initiative, flexibility, and willingness to learn.

Responsibilities

• Provide day-to-day administrative support to the CEO and COO.
• Manage calendars, schedule meetings, and coordinate appointments and conference calls.
• Coordinate travel arrangements and prepare travel itineraries.
• Prepare and process expense reports and reimbursement requests.
• Assist in the preparation of meeting materials, presentations, agendas, and follow-up items.
• Manage routine correspondence and administrative requests.
• Serve as a professional point of contact for internal and external stakeholders.
• Support special projects and other administrative initiatives as assigned.
• Coordinate firmwide meetings, events, and employee engagement activities.
• Work closely with Human Resources and firm leadership to support employee engagement and workplace initiatives.
• Manage event logistics, including venue selection, catering, vendor coordination, registrations, communications, materials, and onsite execution.
• Coordinate town halls, holiday celebrations, team-building activities, employee recognition events, and learning programs.
• Assist with planning and facilitation of volunteer programs, wellness initiatives, and professional development events.
• Develop event timelines, manage budgets where applicable, and ensure successful delivery of events and programs.
• Maintain event calendars and communications to maximize awareness and participation across the organization.
• Identify opportunities to improve event execution and enhance the employee experience.

Skills

Organizational skills

Project management

Verbal communication

Written communication

Interpersonal skills

Attention to detail

Time management

Initiative & flexibility

Team collaboration

Education

Bachelor's degree

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Teams

Job description

PanAgora Asset Management Inc. seeks an Administrative Assistant to provide comprehensive support to the CEO and COO, coordinating firmwide meetings, events, and employee engagement initiatives.

You will partner with Human Resources and leadership to ensure polished, professional operations and successful internal programs. The role offers broad exposure across the organization, with responsibilities spanning travel, expense reports, materials preparation, and cross-team collaboration.