Administrative Assistant

PanAgora Asset Management Inc.; Boston (MA); On-site; USD 65,000 - 80,000; Full time

Job summary

PanAgora Asset Management Inc. seeks an Administrative Assistant to provide comprehensive support to the CEO and COO, coordinating firmwide meetings, events, and employee engagement initiatives.

You will partner with Human Resources and leadership to ensure polished, professional operations and successful internal programs. The role offers broad exposure across the organization, with responsibilities spanning travel, expense reports, materials preparation, and cross-team collaboration.

Qualifications

• Bachelor's degree required.
• 0-3 years of professional experience.
• Experience planning events, coordinating programs, managing logistics, or supporting organizational activities preferred.
• Strong organizational and project management skills.
• Excellent verbal and written communication abilities.
• Strong attention to detail and ability to manage multiple priorities simultaneously.
• Professional demeanor and strong interpersonal skills.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Demonstrated initiative, flexibility, and willingness to learn.

Responsibilities

• Provide day-to-day administrative support to the CEO and COO.
• Manage calendars, schedule meetings, and coordinate appointments and conference calls.
• Coordinate travel arrangements and prepare travel itineraries.
• Prepare and process expense reports and reimbursement requests.
• Assist in the preparation of meeting materials, presentations, agendas, and follow-up items.
• Manage routine correspondence and administrative requests.
• Serve as a professional point of contact for internal and external stakeholders.
• Support special projects and other administrative initiatives as assigned.
• Coordinate firmwide meetings, events, and employee engagement activities.
• Work closely with Human Resources and firm leadership to support employee engagement and workplace initiatives.
• Manage event logistics, including venue selection, catering, vendor coordination, registrations, communications, materials, and onsite execution.
• Coordinate town halls, holiday celebrations, team-building activities, employee recognition events, and learning programs.
• Assist with planning and facilitation of volunteer programs, wellness initiatives, and professional development events.
• Develop event timelines, manage budgets where applicable, and ensure successful delivery of events and programs.
• Maintain event calendars and communications to maximize awareness and participation across the organization.
• Identify opportunities to improve event execution and enhance the employee experience.

Skills

Organizational skills

Project management

Verbal communication

Written communication

Interpersonal skills

Attention to detail

Time management

Initiative & flexibility

Team collaboration

Education

Bachelor's degree

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Teams

Job description

Company Overview

Founded in 1989, PanAgora (Greek for across marketplace) Asset Management is a premier provider of investment solutions spanning most major asset classes and risk ranges. We seek to provide investment solutions using sophisticated quantitative techniques that incorporate fundamental insights and vast amounts of market information. While PanAgora’s investment strategies are highly systematic in nature, the processes deployed within these strategies are built and overseen by talented professionals with significant and diverse investment experience. Innovative research plays a central role in our investment philosophy and process, and is an essential component of our firm’s ability to deliver attractive investment solutions. Investment teams are organized into an Equity Strategies group and a Multi Asset Strategies group. Most investment team members are engaged in original research using fundamental intuition, market intelligence, modern finance and scientific methods. We are committed to providing clients with reliable investment processes, consistent performance, transparency, and access to our investment resources. Our client base is comprised of institutional investors across the globe, including public & private retirement funds, sovereign wealth funds, endowments & foundations, and sub-advisory mandates.

Administrative Assistant Department: Business Operations Reports To: Chief Operating Officer Status: Full-Time, Exempt Position Summary Panagora is seeking a highly organized, energetic, and service-oriented Administrative Assistant to provide support to the Chief Executive Officer (CEO) and Chief Operating Officer (COO) while helping coordinate firmwide meetings, events, and employee engagement activities. This role combines traditional administrative responsibilities with significant responsibility for the planning, coordination, and execution of internal events and programs that support employee engagement and the overall workplace experience. Working closely with Human Resources and firm leadership, the successful candidate will help ensure that firmwide meetings, events, and activities are professionally organized and executed. The role also offers broad exposure across the organization and may provide administrative support to Human Resources, Sales & Marketing, and other business teams as needs arise.

Key Responsibilities

Executive and Administrative Support

• Provide day-to-day administrative support to the CEO and COO.
• Manage calendars, schedule meetings, and coordinate appointments and conference calls.
• Coordinate travel arrangements and prepare travel itineraries.
• Prepare and process expense reports and reimbursement requests.
• Assist in the preparation of meeting materials, presentations, agendas, and follow-up items.
• Manage routine correspondence and administrative requests.
• Serve as a professional point of contact for internal and external stakeholders.
• Support special projects and other administrative initiatives as assigned.

Firmwide Meetings, Events & Employee Engagement

• Coordinate and execute firmwide meetings, employee events, volunteer activities, celebrations, and other company-sponsored programs.
• Work closely with Human Resources and firm leadership to support employee engagement and workplace initiatives.
• Manage event logistics, including venue selection, catering, vendor coordination, registrations, communications, materials, and onsite execution.
• Coordinate town halls, holiday celebrations, team-building activities, employee recognition events, and learning programs.
• Assist with planning and facilitation of volunteer programs, wellness initiatives, and professional development events.
• Develop event timelines, manage budgets where applicable, and ensure successful delivery of events and programs.
• Maintain event calendars and communications to maximize awareness and participation across the organization.
• Identify opportunities to improve event execution and enhance the employee experience.

Cross-Functional Support As capacity permits

• Provide administrative and project support to other teams across the firm, including:
• Human Resources Assist with onboarding activities, interview scheduling, training programs, and employee events. Support employee engagement and workplace initiatives.
• Sales & Marketing Assist with industry conferences, client events, and marketing programs. Provide logistical and administrative support for team projects and initiatives.
• Other Business Functions Support firmwide projects and administrative needs as requested.

Qualifications

• Bachelor's degree required.
• 0-3 years of professional experience.
• Experience planning events, coordinating programs, managing logistics, or supporting organizational activities preferred.
• Strong organizational and project management skills.
• Excellent verbal and written communication abilities.
• Strong attention to detail and ability to manage multiple priorities simultaneously.
• Professional demeanor and strong interpersonal skills.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Demonstrated initiative, flexibility, and willingness to learn.

What Success Looks Like

Provides reliable and professional support to senior leadership. Delivers well-organized, engaging, and smoothly executed firm events and programs. Builds strong relationships across departments and levels of the organization. Demonstrates initiative, sound judgment, and attention to detail. Contributes positively to Panagora's collaborative and professional work environment.

Salary Range

Salary Range: $65,000 - $80,000 Disclaimer: The posted salary range represents the company’s good faith estimate of the compensation for this position at the time of posting and the same is not a promise of a particular wage for any individual. Actual compensation may be dependent on a variety of factors including, but not limited to, the candidate’s experience, education or skills, and other factors.

Equal Opportunity Employer

PanAgora is an equal opportunity employer and provides equal employment opportunities to job applicants and employees without regard to race, religion, sex, marital status, color, national origin, age, physical or mental disability, veteran status, pregnancy, ancestry or sexual orientation. PanAgora is committed to maintaining an environment that is free from discrimination as well as adhering to applicable federal and state laws.PanAgora is an equal opportunity employer and provides equal employment opportunities to job applicants and employees without regard to race, religion, sex, marital status, color, national origin, age, physical or mental disability, veteran status, pregnancy, ancestry or sexual orientation. PanAgora is committed to maintaining an environment that is free from discrimination as well as adhering to applicable federal and state laws.

Culture

Our culture thrives on collaboration and creativity. We believe encouraging diversity of thought generates new perspectives that contribute to the overall investment debate, allows for focused collaboration, and ultimately leads to investment innovation. We nurture and promote our culture with a focus on the following principles: Our Core Values Team - At PanAgora, we maintain that a team approach to investing fosters collaboration and compounds the value of insights contributed by any single team member. Research - We believe a holistic approach to research that emphasizes the identification of market inefficiencies, often overlooked by traditional academic research, contributes to the development of more robust idea generation. PanAgora’s strategies combine the firm’s fundamental investment philosophy and original research with an advanced quantitative framework. Service - We seek to provide flexible investment solutions tailored to the evolving needs of our clients. We pair an array of investment offerings with a high degree of transparency in an effort to ensure that our clients understand the drivers of past performance and have proper expectations for the future. We focus on providing unfettered access to experienced client services and investment professionals, and pride ourselves on providing accurate and timely communication with our clients.