Executive Assistant & Operations Coordinator

Aeg-Worldwide; Chicago (IL); On-site; USD 3,642,000 - 4,966,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

Paid holidays

Vacation and sick time

Company paid basic life insurance

Voluntary life insurance

Parental leave

401k Plan (with match)

Flexible spending and HSA options

Wellness offerings

Job summary

AEG is seeking an organized and dependable Administrative Assistant to provide comprehensive support to the CEO. The role covers calendar management, travel coordination, document drafting and editing, and maintaining confidential information with discretion.

The ideal candidate has 1–3 years of administrative or PA experience, strong MS Office skills, and excellent communication and organizational abilities. A bachelor’s degree is preferred.

Qualifications

• Bachelor’s degree preferred in Communications, Business, Marketing or related field.
• -1

Responsibilities

• Manage the CEO's calendar, schedule meetings and travel arrangements.
• Prepare and edit documents, reports and communications.
• Maintain confidential information with discretion.
• Coordinate travel plans and itineraries for CEO and family.
• Oversee filing systems and organize both physical and digital records.
• Assist in event planning and logistics for meetings and engagements.
• Support the executive assistant with expense reports and reimbursements.
• Act as a liaison with clients, vendors and internal teams.

Skills

Time management

Organizational skills

Communication skills

Discretion

Travel logistics

Event planning

Multiple project coordination

Education

Bachelor’s degree preferred (Communication, Business, Marketing)

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

AEG is seeking an organized and dependable Administrative Assistant to provide comprehensive support to the CEO. The role covers calendar management, travel coordination, document drafting and editing, and maintaining confidential information with discretion.

The ideal candidate has 1–3 years of administrative or PA experience, strong MS Office skills, and excellent communication and organizational abilities. A bachelor’s degree is preferred.