Executive Assistant / Event Coordinator - Contract

Beacon Hill Staffing Group, LLC; Chanhassen (MN); On-site; USD 94,558,000 - 114,616,000; Full time

Job summary

Beacon Hill Staffing Group, LLC is partnering with a premier Twin Cities organization to hire an Executive Assistant / Event Coordinator for a full-time, onsite role in Chanhassen, MN. You will support senior leaders, manage calendars, coordinate meetings, and oversee planning and execution of employee engagement events, leadership meetings, and company initiatives.

This 12-week contract covers a leave of absence with potential for extension.

Qualifications

• Associate degree required; Bachelor's degree preferred.
• 5+ years of executive administrative support experience, including professional event planning and coordination.
• Experience supporting senior executives and leadership teams.
• Strong project management, organizational, and multitasking abilities.
• Excellent communication and relationship-building skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Advanced computer proficiency, including Google Workspace and Microsoft Office; Mac experience preferred.
• Exceptional attention to detail and commitment to delivering a high-quality employee experience.

Responsibilities

• Provide administrative support to senior leaders and key stakeholders.
• Manage calendars, meeting coordination, communications, and special projects.
• Prepare presentations, reports, and meeting materials.
• Handle confidential and sensitive information with discretion and professionalism.
• Serve as a backup to HR and reception functions as needed.
• Lead the planning and execution of internal and external events, meetings, and employee engagement initiatives.
• Manage event timelines, project plans, logistics, budgets, vendor relationships, communications, and reporting.
• Coordinate virtual, hybrid, and in-person events from start to finish.
• Partner with Human Resources and leadership teams to develop event communications and employee engagement strategies.
• Oversee venue setup, room layouts, audiovisual requirements, catering, supplies, and event materials.
• Provide hands-on support during events to ensure flawless execution and an exceptional attendee experience.
• Coordinate community involvement and corporate social responsibility events as needed.
• Maintain and communicate an annual company events calendar.

Skills

Executive support

Event coordination

Calendar management

Communication

Project coordination

Education

Associate degree

Bachelor's degree

Tools

Google Workspace

Microsoft Office

Mac experience

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Executive Assistant / Event Coordinator
Location: Chanhassen, MN (100% Onsite)
Schedule: Full-Time, Monday-Friday
Pay: $33-$40 an hour (DOE)
Duration: 12-Week Contract (Leave of Absence Coverage) with Potential for Extension

About the Opportunity

Beacon Hill is partnering with a premier Twin Cities organization to identify an experienced Executive Assistant / Event Coordinator for a full-time, fully onsite opportunity in Chanhassen, MN. This position will provide high-level administrative support to senior leadership while overseeing the planning and execution of employee engagement events, leadership meetings, and company initiatives. This is a 12-week contract assignment covering a leave of absence, with the potential for extension based on business needs. The ideal candidate is a polished professional with strong executive support experience, exceptional organizational skills, and a proven ability to manage events from conception through execution.

Key Responsibilities

Executive Assistant Functions

• Provide administrative support to senior leaders and key stakeholders.
• Manage calendars, meeting coordination, communications, and special projects.
• Prepare presentations, reports, and meeting materials.
• Handle confidential and sensitive information with discretion and professionalism.
• Serve as a backup to HR and reception functions as needed.

Event Coordination Functions

• Lead the planning and execution of internal and external events, meetings, and employee engagement initiatives.
• Manage event timelines, project plans, logistics, budgets, vendor relationships, communications, and reporting.
• Coordinate virtual, hybrid, and in-person events from start to finish.
• Partner with Human Resources and leadership teams to develop event communications and employee engagement strategies.
• Oversee venue setup, room layouts, audiovisual requirements, catering, supplies, and event materials.
• Provide hands-on support during events to ensure flawless execution and an exceptional attendee experience.
• Coordinate community involvement and corporate social responsibility events as needed.
• Maintain and communicate an annual company events calendar.

Qualifications

• Associate degree required; Bachelor's degree preferred.
• 5+ years of executive administrative support experience, including professional event planning and coordination.
• Experience supporting senior executives and leadership teams.
• Strong project management, organizational, and multitasking abilities.
• Excellent communication and relationship-building skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Advanced computer proficiency, including Google Workspace and Microsoft Office; Mac experience preferred.
• Exceptional attention to detail and commitment to delivering a high-quality employee experience.

Preferred Qualities

• Customer-first mindset with a passion for creating memorable experiences.
• Collaborative approach and ability to work effectively across all levels of an organization.
• Self-starter who takes initiative and drives projects forward.
• Flexible and adaptable to changing priorities.
• Strong problem-solving skills and ability to thrive in a dynamic environment.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)