Executive Assistant & Events Lead (Onsite) – 12-Week Contract

Beacon Hill Staffing Group, LLC; Chanhassen (MN); On-site; USD 94,558,000 - 114,616,000; Full time

Job summary

Beacon Hill Staffing Group, LLC is partnering with a premier Twin Cities organization to hire an Executive Assistant / Event Coordinator for a full-time, onsite role in Chanhassen, MN. You will support senior leaders, manage calendars, coordinate meetings, and oversee planning and execution of employee engagement events, leadership meetings, and company initiatives.

This 12-week contract covers a leave of absence with potential for extension.

Qualifications

• Associate degree required; Bachelor's degree preferred.
• 5+ years of executive administrative support experience, including professional event planning and coordination.
• Experience supporting senior executives and leadership teams.
• Strong project management, organizational, and multitasking abilities.
• Excellent communication and relationship-building skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Advanced computer proficiency, including Google Workspace and Microsoft Office; Mac experience preferred.
• Exceptional attention to detail and commitment to delivering a high-quality employee experience.

Responsibilities

• Provide administrative support to senior leaders and key stakeholders.
• Manage calendars, meeting coordination, communications, and special projects.
• Prepare presentations, reports, and meeting materials.
• Handle confidential and sensitive information with discretion and professionalism.
• Serve as a backup to HR and reception functions as needed.
• Lead the planning and execution of internal and external events, meetings, and employee engagement initiatives.
• Manage event timelines, project plans, logistics, budgets, vendor relationships, communications, and reporting.
• Coordinate virtual, hybrid, and in-person events from start to finish.
• Partner with Human Resources and leadership teams to develop event communications and employee engagement strategies.
• Oversee venue setup, room layouts, audiovisual requirements, catering, supplies, and event materials.
• Provide hands-on support during events to ensure flawless execution and an exceptional attendee experience.
• Coordinate community involvement and corporate social responsibility events as needed.
• Maintain and communicate an annual company events calendar.

Skills

Executive support

Event coordination

Calendar management

Communication

Project coordination

Education

Associate degree

Bachelor's degree

Tools

Google Workspace

Microsoft Office

Mac experience

Job description

Beacon Hill Staffing Group, LLC is partnering with a premier Twin Cities organization to hire an Executive Assistant / Event Coordinator for a full-time, onsite role in Chanhassen, MN. You will support senior leaders, manage calendars, coordinate meetings, and oversee planning and execution of employee engagement events, leadership meetings, and company initiatives.

This 12-week contract covers a leave of absence with potential for extension.