Executive Assistant

Beacon Hill Staffing Group, LLC; Boston (MA); On-site; USD 36,000 - 47,000; Part time

Benefits offered by this job

Flexible schedule

Job summary

Beacon Hill Staffing Group, LLC is seeking a part-time Executive Assistant to provide high-level administrative support in a 100% onsite Boston setting. The role offers roughly 25 hours per week with typical shifts 9:00 AM–2:00 PM or 10:00 AM–3:00 PM and is temp-to-hire with potential to grow to full-time as the organization expands.

The position supports a faith-based nonprofit organization operating across multiple locations, handling calendars, communications, travel, and project coordination

Qualifications

• Experience providing executive support with strong discretion.
• Proficient in Mac OS, iPhone/iPad, Google Workspace and MS Office.
• Ability to learn Adobe InDesign and Wix Studio as needed.
• Excellent written and verbal communication and interpersonal skills.
• Capable of working independently in a fast-paced setting.

Responsibilities

• Provide executive and administrative support to clergy and leadership teams.
• Manage calendars, appointments, meetings, conferences, and travel arrangements.
• Draft and route correspondence, emails, letters, and other documents.
• Coordinate projects, assign tasks, and follow up on outcomes.
• Manage office equipment, supplies, and inventory.
• Prepare, edit, organize, and distribute documents, data, and graphics.
• Support church ministries and strategic initiatives through administrative coordination.
• Welcome visitors, answer phones, and direct inquiries appropriately.
• Adapt to emerging organizational and congregational needs as they arise.

Skills

Discretion and confidentiality

Customer service

Independent working

Team collaboration

Organizational skills

Tools

Mac OS

iPhone / iPad

Google Workspace

Microsoft Office

Adobe InDesign

Wix Studio

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

This part-time Executive Assistant opportunity offers $30/hour and is 100% onsite in Boston with a flexible schedule of approximately 25 hours per week (typically 9:00 AM-2:00 PM or 10:00 AM-3:00 PM). The position is temp-to-hire with the potential for hours to increase to full-time as the organization grows. The role supports a faith-based nonprofit/church organization operating across multiple locations and serving a diverse community.

Key Responsibilities:

• Provide executive and administrative support to clergy and leadership teams.
• Manage calendars, appointments, meetings, conferences, and travel arrangements.
• Draft and route correspondence, emails, letters, and other documents.
• Coordinate projects, assign tasks, and follow up on outcomes.
• Manage office equipment, supplies, and inventory.
• Prepare, edit, organize, and distribute documents, data, and graphics.
• Support church ministries and strategic initiatives through administrative coordination.
• Welcome visitors, answer phones, and direct inquiries appropriately.
• Adapt to emerging organizational and congregational needs as they arise.

Candidate Qualifications:

• Commitment to the organization's mission, values, and community focus.
• Strong proficiency with Mac operating systems, iPhone/iPad devices, Google Workspace, and Microsoft Office.
• Ability to learn or experience with Adobe InDesign and Wix Studio.
• Excellent customer service, written and verbal communication, and interpersonal skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Strong organizational skills and ability to meet deadlines.
• High level of discretion and confidentiality with sensitive information.
• Flexibility and adaptability to organizational growth, change, and innovation.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

We look forward to working with you.

Beacon Hill. Employing the Future