Executive Assistant & Events Coordinator (Onsite, MN)

Beacon Hill; Chanhassen (MN); On-site; USD 45,000 - 55,000; Full time

Job summary

Beacon Hill is partnering with a premier Twin Cities organization to identify an experienced Executive Assistant / Event Coordinator for a full-time, onsite opportunity in Chanhassen, MN. This role provides high-level administrative support to senior leadership while overseeing planning and execution of employee engagement events and leadership meetings.

This is a 12-week contract covering a leave of absence, with potential for extension.

Qualifications

• 5+ years of executive administrative support experience, including event planning.
• Experience supporting senior executives and leadership teams.
• Strong project management and multitasking abilities.
• Excellent communication and relationship-building skills.
• Advanced computer proficiency: Google Workspace and Microsoft Office; Mac preferred.

Responsibilities

• Provide administrative support to senior leaders and key stakeholders.
• Manage calendars, meeting coordination, communications, and special projects.
• Prepare presentations, reports, and meeting materials.
• Coordinate internal and external events from start to finish.
• Oversee venues, logistics, catering, AV, budgets, and vendor relationships.
• Coordinate community involvement and CSR events.
• Maintain an annual company events calendar.

Skills

Executive support

Event coordination

Calendar management

Project management

Communication

Attention to detail

Team liaison

Tools

Google Workspace

Microsoft Office

Mac experience

Job description

Beacon Hill is partnering with a premier Twin Cities organization to identify an experienced Executive Assistant / Event Coordinator for a full-time, onsite opportunity in Chanhassen, MN. This role provides high-level administrative support to senior leadership while overseeing planning and execution of employee engagement events and leadership meetings.

This is a 12-week contract covering a leave of absence, with potential for extension.