Executive Assistant / Event Coordinator - Contract

Beacon Hill; Chanhassen (MN); On-site; USD 45,000 - 55,000; Full time

Job summary

Beacon Hill is partnering with a premier Twin Cities organization to identify an experienced Executive Assistant / Event Coordinator for a full-time, onsite opportunity in Chanhassen, MN. This role provides high-level administrative support to senior leadership while overseeing planning and execution of employee engagement events and leadership meetings.

This is a 12-week contract covering a leave of absence, with potential for extension.

Qualifications

• 5+ years of executive administrative support experience, including event planning.
• Experience supporting senior executives and leadership teams.
• Strong project management and multitasking abilities.
• Excellent communication and relationship-building skills.
• Advanced computer proficiency: Google Workspace and Microsoft Office; Mac preferred.

Responsibilities

• Provide administrative support to senior leaders and key stakeholders.
• Manage calendars, meeting coordination, communications, and special projects.
• Prepare presentations, reports, and meeting materials.
• Coordinate internal and external events from start to finish.
• Oversee venues, logistics, catering, AV, budgets, and vendor relationships.
• Coordinate community involvement and CSR events.
• Maintain an annual company events calendar.

Skills

Executive support

Event coordination

Calendar management

Project management

Communication

Attention to detail

Team liaison

Tools

Google Workspace

Microsoft Office

Mac experience

Job description

Salary: USD33 - USD40 per hour

Executive Assistant / Event Coordinator

Location: Chanhassen, MN (100% Onsite)
Schedule: Full-Time, Monday-Friday
Pay: $33-$40 an hour(DOE)
Duration: 12-Week Contract (Leave of Absence Coverage) with Potential for Extension

About the Opportunity

Beacon Hill is partnering with a premier Twin Cities organization to identify an experienced Executive Assistant / Event Coordinator for a full-time, fully onsite opportunity in Chanhassen, MN. This position will provide high-level administrative support to senior leadership while overseeing the planning and execution of employee engagement events, leadership meetings, and company initiatives.

This is a 12-week contract assignment covering a leave of absence, with the potential for extension based on business needs. The ideal candidate is a polished professional with strong executive support experience, exceptional organizational skills, and a proven ability to manage events from conception through execution.

Key Responsibilities

• Provide administrative support to senior leaders and key stakeholders.
• Manage calendars, meeting coordination, communications, and special projects.
• Prepare presentations, reports, and meeting materials.
• Handle confidential and sensitive information with discretion and professionalism.
• Serve as a backup to HR and reception functions as needed.

Event Coordination Functions

• Lead the planning and execution of internal and external events, meetings, and employee engagement initiatives.
• Manage event timelines, project plans, logistics, budgets, vendor relationships, communications, and reporting.
• Coordinate virtual, hybrid, and in-person events from start to finish.
• Partner with Human Resources and leadership teams to develop event communications and employee engagement strategies.
• Oversee venue setup, room layouts, audiovisual requirements, catering, supplies, and event materials.
• Provide hands-on support during events to ensure flawless execution and an exceptional attendee experience.
• Coordinate community involvement and corporate social responsibility events as needed.
• Maintain and communicate an annual company events calendar.

Qualifications

• 5+ years of executive administrative support experience, including professional event planning and coordination.
• Experience supporting senior executives and leadership teams.
• Strong project management, organizational, and multitasking abilities.
• Excellent communication and relationship-building skills.
• Ability to manage multiple priorities in a fast-pace environment.
• Advanced computer proficiency, including Google Workspace and Microsoft Office; Mac experience preferred.
• Exceptional attention to detail and commitment to delivering a high-quality employee experience.

Preferred Qualities

• Customer-first mindset with a passion for creating memorable experiences.
• Collaborative approach and ability to work effectively across all levels of an organization.
• Self-starter who takes initiative and drives projects forward.
• Flexible and adaptable to changing priorities.
• Strong problem-solving skills and ability to thrive in a dynamic environment.

Why Apply?

This is an excellent opportunity to step into a visible role supporting senior leadership and employee engagement initiatives. You'll have the opportunity to make an immediate impact while covering a leave of absence, with the possibility of extending your assignment beyond the initial 12-week engagement.