Executive Assistant (Contract)

Addison Group; Austin (TX); Hybrid; USD 48,000 - 62,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Job summary

Addison Group in Austin, TX is seeking an experienced Executive Assistant to provide dedicated support to a senior executive in a fast-paced corporate setting. This temporary coverage will begin ASAP and is hybrid (3 days in office / 2 days remote).

The ideal candidate has 5+ years of executive support, superb written and verbal communication, and expert calendar management across multiple time zones, along with strong discretion and professionalism.

Qualifications

• 5+ years of experience supporting senior-level or C-suite executives.
• Exceptional written and verbal communication skills; highly articulate and polished.
• Strong calendar management and scheduling experience.
• Experience coordinating meetings, conference rooms, events, and executive engagements.
• Strong proficiency with Microsoft Office and standard business technology.
• Demonstrated ability to manage competing priorities in a fast-paced environment.
• Strong attention to detail and organizational skills.
• Ability to handle confidential and sensitive information with discretion.
• Professional, polished presence with the ability to communicate effectively with individuals at all levels of an organization.

Responsibilities

• Provide high-level administrative and executive support to the SVP.
• Manage a complex and frequently changing calendar, including scheduling internal and external meetings, prioritizing conflicts, and coordinating across multiple time zones.
• Coordinate meetings, conference rooms, agendas, and other logistics for internal and external engagements.
• Assist with planning and coordinating corporate events, meetings, and executive engagements.
• Prepare, organize, and proofread correspondence, presentations, meeting materials, and other documents.
• Serve as a professional point of contact for internal and external stakeholders, including senior leaders and government or corporate partners.
• Handle sensitive and confidential information with a high degree of discretion and professionalism.
• Anticipate the executive's needs and proactively manage administrative details to keep priorities moving forward.
• Coordinate travel and other logistics as needed.
• Work closely with the broader team and other administrative partners to ensure seamless communication and execution.
• Provide additional administrative support and special-project assistance as needed.

Skills

Executive support experience

Written communication

Verbal communication

Calendar management

Meetings coordination

MS Office proficiency

Discretion

Multitasking

Professionalism

Tools

MS Office

Job description

Location: Austin, TX – Hybrid (3 days in office / 2 days remote)

Start Date: ASAP

Pay Rate: $35-45/hr

Benefits: This position is eligible for Medical, Dental, Vision Insurance.

About the Role

Our client is seeking an experienced Executive Assistant to provide dedicated support to a high-level executive. This is an excellent opportunity for a polished, highly articulate EA who is comfortable operating in a fast-paced corporate environment and supporting a senior executive with a demanding schedule.

The ideal candidate will bring 5+ years of executive-level administrative experience, exceptional written and verbal communication skills, and the ability to anticipate needs, manage competing priorities, and maintain a high level of professionalism. Experience supporting executives in corporate communications, government affairs, public relations, energy, or a similarly high-visibility environment is a plus.

This position will provide temporary coverage while the current EA is out and will ideally begin prior to the leave to allow for a smooth transition and training period.

Key Responsibilities

• Provide high-level administrative and executive support to the SVP.
• Manage a complex and frequently changing calendar, including scheduling internal and external meetings, prioritizing conflicts, and coordinating across multiple time zones.
• Coordinate meetings, conference rooms, agendas, and other logistics for internal and external engagements.
• Assist with planning and coordinating corporate events, meetings, and executive engagements.
• Prepare, organize, and proofread correspondence, presentations, meeting materials, and other documents.
• Serve as a professional point of contact for internal and external stakeholders, including senior leaders and government or corporate partners.
• Handle sensitive and confidential information with a high degree of discretion and professionalism.
• Anticipate the executive's needs and proactively manage administrative details to keep priorities moving forward.
• Coordinate travel and other logistics as needed.
• Work closely with the broader team and other administrative partners to ensure seamless communication and execution.
• Provide additional administrative support and special-project assistance as needed.

Qualifications

• 5+ years of experience supporting senior-level or C-suite executives.
• Exceptional written and verbal communication skills; must be highly articulate and polished.
• Strong calendar management and scheduling experience.
• Experience coordinating meetings, conference rooms, events, and executive engagements.
• Strong proficiency with Microsoft Office and standard business technology.
• Demonstrated ability to manage competing priorities in a fast-paced environment.
• Strong attention to detail and organizational skills.
• Ability to handle confidential and sensitive information with discretion.
• Professional, polished presence with the ability to communicate effectively with individuals at all levels of an organization.