Executive Assistant

GHJ; Los Angeles (CA); Hybrid; USD 80,000 - 100,000; Full time

Job summary

GHJ is seeking an experienced Executive Assistant to provide high-level support to multiple senior leaders in Los Angeles. The role is hybrid, Downtown LA, with on-site three days a week and two days remote.

You will manage calendars, coordinate travel, prepare executive materials, and drive efficient operations for top executives. The ideal candidate has 5+ years of EA experience, exceptional organization, strong PowerPoint and MS Office skills, and a proactive, discreet mindset.

Qualifications

• 5+ years of Executive Assistant experience, ideally supporting multiple senior executives.
• Proven success managing complex, high-volume calendars and competing priorities.
• Strong executive presence, communication, judgment, and discretion.
• Highly organized, proactive, resourceful, and comfortable working independently.
• Strong PowerPoint and Microsoft Office skills.
• Comfortable learning and utilizing AI and emerging technology.
• Ability to adapt quickly to different personalities and working styles.
• Genuine interest in continuing to build a long-term career in executive support.

Responsibilities

• Manage complex calendars, scheduling conflicts, and changing priorities for multiple executives.
• Coordinate domestic and international travel, detailed itineraries, and expenses.
• Prepare presentations, meeting materials, correspondence, and executive communications.
• Coordinate meetings, events, and special projects.
• Track priorities, action items, and follow-up to ensure deadlines are met.
• Anticipate executive needs and independently resolve day-to-day challenges.
• Identify opportunities to improve administrative processes and workflows.
• Leverage AI and technology to increase efficiency.
• Partner closely with other members of the executive support team.
• Handle sensitive and confidential information with discretion.

Skills

Calendar management

Travel coordination

Presentations

Executive communications

AI literacy

Tools

PowerPoint

Microsoft Office

AI tools

Job description

Executive Assistant – Senior Leadership

Los Angeles, CA | Hybrid

Our client is seeking an experienced Executive Assistant to provide high-level support to multiple senior executives within an established, growing organization.

This is an excellent opportunity for a polished and proactive career EA who thrives in a fast-paced environment, enjoys working with different executive personalities, and takes pride in being the person leaders can rely on to keep priorities organized and moving forward.

What You'll Do:

• Manage complex calendars, scheduling conflicts, and changing priorities for multiple executives
• Coordinate domestic and international travel, detailed itineraries, and expenses
• Prepare presentations, meeting materials, correspondence, and executive communications
• Coordinate meetings, events, and special projects
• Track priorities, action items, and follow-up to ensure deadlines are met
• Anticipate executive needs and independently resolve day-to-day challenges
• Identify opportunities to improve administrative processes and workflows
• Leverage AI and technology to increase efficiency
• Partner closely with other members of the executive support team
• Handle sensitive and confidential information with discretion

What They're Looking For:

• 5+ years of Executive Assistant experience, ideally supporting multiple senior executives
• Proven success managing complex, high-volume calendars and competing priorities
• Strong executive presence, communication, judgment, and discretion
• Highly organized, proactive, resourceful, and comfortable working independently
• Strong PowerPoint and Microsoft Office skills
• Comfortable learning and utilizing AI and emerging technology
• Ability to adapt quickly to different personalities and working styles
• Genuine interest in continuing to build a long-term career in executive support

$80,000 - $100,000 a year

Downtown Los Angeles Hybrid: Tuesday–Thursday onsite | Monday & Friday remote

#GHJSS #LI-MO1