Temp Executive Assistant

Addison Group; Austin (TX); Hybrid; USD 48,000 - 62,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

Addison Group is seeking a Temp Executive Assistant to support a high-level executive in a fast-paced corporate environment in Austin. This contract role offers hybrid work (3 days in office, 2 remote) with a start ASAP and through mid-November.

The ideal candidate has 5+ years of executive-level admin experience, superb communication, calendar management, and discretion. Responsibilities include managing the SVP's calendar across time zones, coordinating meetings and travel, preparing

Qualifications

• 5+ years of executive-level administrative experience.
• Strong written and verbal communication skills.
• Ability to anticipate needs and manage competing priorities.
• Experience in corporate communications, government affairs, public relations, energy, or high-visibility environments is a plus.

Responsibilities

• Provide high-level admin and executive support to the SVP.
• Manage a complex calendar across multiple time zones.
• Coordinate meetings, rooms, agendas, and logistics.
• Plan and coordinate corporate events and engagements.
• Prepare, organize, and proofread correspondence and materials.
• Serve as a professional contact for internal and external stakeholders.
• Handle confidential information with discretion.
• Anticipate needs and manage administrative details.
• Coordinate travel and other logistics.
• Collaborate with teams to ensure seamless execution.
• Assist with special projects as needed.

Skills

Executive support

Calendar management

Communication skills

Discretion

Team coordination

Travel coordination

C-suite support

Tools

Microsoft Office

Job description

Job Title: Temp Executive Assistant

Location: Austin, TX - Hybrid (3 days in office / 2 days remote)

Employment Type: Contract

Duration: Through Mid-November

Start Date: ASAP

Pay Rate: $35.00 - $45.00 / Per Hour

Benefits: This position is eligible for medical, dental, vision, and 401(k),

About the Role:

Our client is seeking an experienced Executive Assistant to provide dedicated support to a high-level executive. This is an excellent opportunity for a polished, highly articulate EA who is comfortable operating in a fast-paced corporate environment and supporting a senior executive with a demanding schedule.

The ideal candidate will bring 5+ years of executive-level administrative experience, exceptional written and verbal communication skills, and the ability to anticipate needs, manage competing priorities, and maintain a high level of professionalism. Experience supporting executives in corporate communications, government affairs, public relations, energy, or a similarly high-visibility environment is a plus.

This position will provide temporary coverage while the current EA is out and will ideally begin prior to the leave to allow for a smooth transition and training period.

Key Responsibilities:

• Provide high-level administrative and executive support to the SVP.
• Manage a complex and frequently changing calendar, including scheduling internal and external meetings, prioritizing conflicts, and coordinating across multiple time zones.
• Coordinate meetings, conference rooms, agendas, and other logistics for internal and external engagements.
• Assist with planning and coordinating corporate events, meetings, and executive engagements.
• Prepare, organize, and proofread correspondence, presentations, meeting materials, and other documents.
• Serve as a professional point of contact for internal and external stakeholders, including senior leaders and government or corporate partners.
• Handle sensitive and confidential information with a high degree of discretion and professionalism.
• Anticipate the executive's needs and proactively manage administrative details to keep priorities moving forward.
• Coordinate travel and other logistics as needed.
• Work closely with the broader team and other administrative partners to ensure seamless communication and execution.
• Provide additional administrative support and special-project assistance as needed.

Qualifications:

• 5+ years of experience supporting senior-level or C-suite executives.
• Exceptional written and verbal communication skills; must be highly articulate and polished.
• Strong calendar management and scheduling experience.
• Experience coordinating meetings, conference rooms, events, and executive engagements.
• Strong proficiency with Microsoft Office and standard business technology.
• Demonstrated ability to manage competing priorities in a fast-paced environment.
• Strong attention to detail and organizational skills.
• Ability to handle confidential and sensitive information with discretion.
• Professional, polished presence with the ability to communicate effectively with individuals at all levels of an organization.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.