Executive Assistant, Cloud Infrastructure — Apple Services

Socket.dev; Cupertino (CA); On-site; USD 90,000 - 150,000; Full time

Job summary

Apple’s Cloud Infrastructure organization within Apple Services seeks an Executive Assistant to support multiple senior leaders in a fast-paced environment. You will manage complex calendars across time zones, coordinate travel, and handle confidential communications to keep leadership focused on strategic priorities.

The role requires 5–8+ years of experience supporting Directors or above, exceptional organizational and interpersonal skills, and the ability to work onsite in Cupertino with some

Qualifications

• 5–8+ years of administrative experience supporting director-level leadership.
• Proven calendar management for multiple leaders.
• On-site presence required; some nights/weekends may be needed.
• Domestic and international travel up to 10%.

Responsibilities

• Provide comprehensive calendar management for multiple senior leaders across time zones.
• Negotiate scheduling with internal and external partners while maintaining relationships.
• Serve as a trusted point of contact for leadership communications, meetings, and escalations.
• Coordinate travel arrangements including flights, hotels, ground transport, and itinerary changes.
• Manage expense reporting, procurement, and purchasing through Apple's systems.
• Plan and execute team events, offsites, and leadership meetings.
• Build strong relationships with admins across Apple Services and broader admin community.
• Handle sensitive information with discretion and integrity.
• Identify opportunities to improve administrative processes and team operations.

Skills

Calendar management

Negotiation

Travel coordination

Executive communication

Confidentiality

Multi-leader support

Tools

Apple internal systems

Expense reporting software

Job description

Apple's Cloud Infrastructure organization within Apple Services is looking for a confident, highly organized Executive Assistant to support multiple senior leaders in a fast-paced environment. You will operate as a key partner to Directors and Senior Directors, managing complex and constantly evolving calendars, navigating competing demands, and ensuring the day-to‑day runs seamlessly so leaders can focus on the work. This role requires executive presence, sound judgment, and a collaborative approach.

Description

• Provide comprehensive calendar management for multiple senior leaders including coordinating across time zones and resolving frequent scheduling conflicts with confidence and diplomacy
• Negotiate scheduling on behalf of leaders with internal and external partners, balancing competing demands while maintaining strong working relationships
• Serve as a trusted point of contact for leadership communications, meeting logistics, and escalations, exercising judgment on when to act independently and when to elevate
• Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, and itinerary changes
• Manage expense reporting, procurement, and purchasing through Apple's systems
• Plan and execute team events, offsite’s, and leadership meetings
• Build and maintain excellent working relationships with fellow admins across Apple Services and the broader Apple admin community
• Handle sensitive and confidential information with absolute discretion
• Identify opportunities to improve administrative processes and team operations

Minimum Qualifications

• 5-8+ years of Administrative Assistant experience supporting Director-level or above leadership and/or Reception Administrative equivalency in a corporate or technology environment.
• Proven experience managing complex calendars for multiple leaders simultaneously
• Strong interpersonal and negotiation skills
• Excellent written and verbal communication skills and a high degree of professionalism
• Demonstrated ability to handle confidential information with discretion and integrity
• Ability to be onsite; this role is an in‑person, onsite position
• Available to work some nights and weekends as needed
• Up to 10% + travel required; both domestic and international

Preferred Qualifications

• Experience supporting multiple senior leaders across different functions or teams
• Confident executive presence with the ability to represent leadership well in interactions at all levels
• Strong relationships across administrative and cross‑functional teams
• Proficiency with Apple technology tools
• A self‑starter who anticipates needs and uses good judgment without waiting to be asked
• Exceptional organizational skills with strong attention to detail and follow‑through
• A confident, solutions‑oriented approach and the composure to operate effectively when timelines, priorities, and circumstances change quickly
• Build trust fast, navigate complexity with grace, and make the people around you more effective