ESCI Administrative Assistant

Socket.dev; Cupertino (CA); On-site; USD 55,000 - 85,000; Full time

Job summary

Apple Inc. seeks an Administrative Assistant to support ESCI Team leaders and teams in a centralized administrative environment. You will handle complex calendars, travel logistics, and team coordination with discretion in a fast-paced setting.

The ideal candidate has 3+ years of administrative experience, a Bachelor's degree, strong communication, and proficiency with Apple Calendar, Numbers, and Keynote. This role offers opportunities to enhance team morale and collaborate across functions in

Qualifications

• Minimum of 3 years of administrative work experience or equivalent.
• Bachelor’s degree or equivalent education.
• Ability to work and communicate effectively with a variety of personalities including senior level executives.
• Proven ability to organize, prioritize and handle confidential information.
• Ability to take initiative, follow-through on requests until completion, and keen attention to detail.
• Ability to manage multiple tasks in a fast-paced, time-sensitive environment.
• Proficiency in Apple products and programs such as Calendar, Numbers and Keynote.

Responsibilities

• Calendar management and travel planning (domestic and international).
• Hardware procurement and facilities coordination.
• Arrange team off-sites and events, and coordinate meetings across teams.
• Collaborate with admins and teams to support projects and initiatives.
• Contribute to team morale with a proactive, solutions-focused approach.

Skills

Administrative experience

Communication skills

Attention to detail

Multi-tasking

Apple proficiency

Education

Bachelor’s degree or equivalent

Tools

Calendar

Numbers

Keynote

Apple devices

Job description

Apple's ESCI Team is looking for an Administrative Assistant to support our leaders and teams. You will be part of a centralized administrative environment working to meet the growing demands of the business. The ideal candidate will take a proactive approach to administrative duties with the ability to work both independently and collaboratively on a wide range of confidential and time-sensitive assignments. We seek a passionate and ambitious teammate who's well-organized, able to effectively multi-task and prioritize in an ever-changing environment, and take initiative.

Description

Daily activities will include complex calendar management and travel (both international and domestic), hardware procurement, facilities management, arranging for team off-sites and events, and working closely with other admins and teams to coordinate meetings or collaborate on fun team events or initiatives. Working with the broader team, you will ideally bring a fun and creative approach to team support, and be a champion for team morale. The candidate who will thrive in this role is an ambitious and highly organized individual who enjoys solving problems in creative ways and shines in a fast-paced and ever-changing environment.

Minimum Qualifications

• Minimum of 3 years of administrative work experience or equivalent work required
• Bachelor’s degree or equivalent education
• Ability to work and communicate effectively with a variety of personalities including senior level executives
• Proven ability to organize, prioritize and appropriately handle highly confidential and sensitive information
• Ability to take initiative, follow-through on requests until completion, and use a keen attention to detail
• Ability to handle multiple tasks with an acute attention to detail in a fast paced and time sensitive environment
• Proficiency in Apple products and programs such as Calendar, Numbers and Keynote

Preferred Qualifications

• Previous Apple work experience is a plus
• Proven track record of meeting deadlines and taking initiative to make confident and well-informed decisions
• Experience creating high-quality presentations using Keynote is preferred
• Experience working with budgets/tracking equipment is strongly preferred
• Demonstrates an ability to anticipate needs and changes, then react with the best interest of the business in mind
• Excellent organization skills
• Possess a “can-do” attitude for all situations; no task too big or too small to handle
• Extraordinary work ethic while balancing the needs of the individuals and the business