Administrative Assistant, Intelligent System Experience

Socket.dev; Cupertino (CA); On-site; USD 70,000 - 95,000; Full time

Job summary

Apple is seeking an accomplished Administrative Assistant to support two software engineering directors in Cupertino. You will manage calendars, coordinate travel, prepare expense reports, and handle day-to-day needs with discretion and professionalism.

The ideal candidate is a self-starter with 3+ years of experience supporting leaders in a corporate setting, excellent written and verbal communication, and a strong attention to detail in a fast-paced environment.

Qualifications

• 3+ years in corporate environment supporting leaders.
• Experience managing highly complex calendars and travel coordination.
• Excellent written and verbal communication with senior executives.
• Strong organizational skills and attention to detail in a fast-paced setting.

Responsibilities

• Provide comprehensive administrative support to two directors.
• Manage calendars, travel planning, and expense reporting.
• Coordinate meetings, events, and cross-functional collaboration.
• Anticipate needs and solve problems with minimal direction.

Skills

Calendar management

Executive support

Communication

Organization & multitasking

Education

AA or BS degree preferred

Tools

Apple Calendar

Mail

Keynote

Numbers

Pages

Job description

At Apple, new ideas have a way of becoming extraordinary products, services, and customer experiences very quickly. This admin position requires a tenacious self-starter who can anticipate the needs of the engineering team and take initiative to solve problems. In addition to being organized and analytical, you must possess strong business judgment and communication skills needed to interact with a variety of people across multiple job functions and levels. You must love what you do and have the desire to be a standout colleague.

Description

Serving as the primary gateway for the engineering team, you will collaborate closely with admin assistants, project managers, and leaders across Apple and external organizations. Your administrative support will be comprehensive and meticulous—ranging from daily calendar management and travel coordination to expense report submission, event planning, space planning and addressing a wide variety of day-to-day needs. Your ultimate goal: to ensure the leader and team is set up for success at all times. You will provide administrative and calendar support to two directors and their software engineering teams. The ideal candidate will demonstrate the ability to multitask while working in an innovative, change-oriented environment. You are self-motivated, proactive, team oriented and maintain a strong emphasis on organization with unwavering attention to detail. You exercise good judgment, have great communication skills as you own and complete task/projects independently with minimal direction.

Minimum Qualifications

• Desired 3+ years in a corporate environment supporting leaders.
• Experience managing highly complex calendars, with the ability to foresee and resolve scheduling conflicts proactively.
• Excellent written and verbal communication, comfortable communicating with senior executives and their teams.
• Proven track record of meeting deadlines and taking initiative to make confident and well-informed decisionsExcellent organizational skills, acute attention to detail, and ability to handle multiple tasks in a fast-paced and time-sensitive environment.

Preferred Qualifications

• AA or BS degree preferred.
• Ability to remain calm and focused under pressure, with flexibility to adjust priorities on short notice
• Ability to exercise good judgement when exposed to highly confidential information.
• Ability to build collaborative relationships cross-functionally, and work in an environment with global teams in multiple time zones.
• A forward-thinker who takes initiative, can successfully manage multiple requests and projects simultaneously, problem solving and constant drive for process improvement.
• Efficient in Apple hardware and software, especially Calendar, Mail, Keynote, Number and Pages