Administrative Assistant, Intelligent System Experience

Apple Inc.; Cupertino (CA); On-site; USD 78,000 - 136,000; Full time

Job summary

Apple Inc. in Cupertino, CA is seeking an experienced administrative professional to support engineering leaders with calendar management, travel coordination, and expense reports.

You will anticipate needs, coordinate with cross-functional teams, and ensure executives have a smooth path to success. The role requires strong organizational skills, proactive communication, and the ability to multitask in a fast-paced environment across multiple time zones.

Qualifications

• 3+ years in a corporate environment supporting leaders.
• Experience managing highly complex calendars and scheduling conflicts.
• Excellent written and verbal communication with senior executives.
• Proven track record of meeting deadlines and decisive decision-making.
• Excellent organizational skills and ability to multitask in fast-paced environments.

Responsibilities

• Provide administrative support to two directors and their software engineering teams.
• Manage calendars, travel coordination, expense reports, and events.
• Handle space planning and day-to-day administrative needs across teams.
• Collaborate with admin assistants, project managers, and leaders across Apple and external organizations.

Skills

Calendar management

Communication

Organization

Multitasking

Proactive

Education

AA or BS degree

Tools

Calendar

Mail

Keynote

Numbers

Pages

Job description

Cupertino, California, United States Corporate Functions

At Apple, new ideas have a way of becoming extraordinary products, services, and customer experiences very quickly. This admin position requires a tenacious self-starter who can anticipate the needs of the engineering team and take initiative to solve problems. In addition to being organized and analytical, you must possess strong business judgment and communication skills needed to interact with a variety of people across multiple job functions and levels. You must love what you do and have the desire to be a standout colleague.

Description

Serving as the primary gateway for the engineering team, you will collaborate closely with admin assistants, project managers, and leaders across Apple and external organizations. Your administrative support will be comprehensive and meticulous - ranging from daily calendar management and travel coordination to expense report submission, event planning, space planning and addressing a wide variety of day-to-day needs. Your ultimate goal: to ensure the leader and team is set up for success at all times. You will provide administrative and calendar support to two directors and their software engineering teams. The ideal candidate will demonstrate the ability to multitask while working in an innovative, change-oriented environment. You are self-motivated, proactive, team oriented and maintain a strong emphasis on organization with unwavering attention to detail. You exercise good judgment, have great communication skills as you own and complete task/projects independently with minimal direction.

Minimum Qualifications

• Desired 3+ years in a corporate environment supporting leaders.
• Experience managing highly complex calendars, with the ability to foresee and resolve scheduling conflicts proactively.
• Excellent written and verbal communication, comfortable communicating with senior executives and their teams.
• Proven track record of meeting deadlines and taking initiative to make confident and well-informed decisions
• Excellent organizational skills, acute attention to detail, and ability to handle multiple tasks in a fast-paced and time-sensitive environment.

Preferred Qualifications

• AA or BS degree preferred.
• Ability to remain calm and focused under pressure, with flexibility to adjust priorities on short notice
• Ability to exercise good judgement when exposed to highly confidential information.
• Ability to build collaborative relationships cross-functionally, and work in an environment with global teams in multiple time zones.
• A forward-thinker who takes initiative, can successfully manage multiple requests and projects simultaneously, problem solving and constant drive for process improvement.
• Efficient in Apple hardware and software, especially Calendar, Mail, Keynote, Number and Pages

At Apple, base pay is one part of our total compensation package and is determined within a range. This provides the opportunity to progress as you grow and develop within a role. The base pay range for this role is between $37.42 and $65.24/hr, and your base pay will depend on your skills, qualifications, experience, and location.

Apple employees also have the opportunity to become an Apple shareholder through participation in Apple's discretionary employee stock programs. Apple employees are eligible for discretionary restricted stock unit awards, and can purchase Apple stock at a discount if voluntarily participating in Apple's Employee Stock Purchase Plan. You'll also receive benefits including: Comprehensive medical and dental coverage, retirement benefits a range of discounted products and free services, and for formal education related to advancing your career at Apple, reimbursement for certain educational expenses - including tuition. Additionally, this role might be eligible for discretionary bonuses or commission payments as well as relocation. Learn more about Apple Benefits

Note: Apple benefit, compensation and employee stock programs are subject to eligibility requirements and other terms of the applicable plan or program.

Apple is an equal opportunity employer that is committed to inclusion and diversity. We seek to promote equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics. Learn more about your EEO rights as an applicant

At Apple, we believe accessibility is a fundamental human right. You'll find that idea reflected in everything here - in our culture, our benefits and our digital tools. By welcoming as many perspectives as possible, we help you build a career where you feel like you belong.

Learn about accessibility in Apple's workplace

Learn about reasonable accommodations for job applicants

Apple accepts applications to this posting on an ongoing basis.