Executive Assistant: Calendar Master & Travel Support

Hite Digital International; Searcy (AR); On-site; USD 40,000 - 56,000; Full time

Job summary

Hite Digital International in Searcy, Arkansas seeks an organized Executive Assistant to support a senior executive and keep daily priorities on track. You will manage scheduling, travel, and correspondence while learning preferences and building routines.

The role requires clear communication, discretion with confidential information, and a proactive approach to coordination and follow-up as priorities evolve.

Qualifications

• 1–3 years of experience in administrative support, scheduling, project coordination, or similar role.
• Strong organization and attention to detail.
• Clear, professional written and verbal communication.
• Dependability and consistent follow-through.
• Willingness to learn, receive feedback, and ask questions when priorities or instructions are unclear.
• Comfort using email, calendars, documents, and spreadsheets, with ability to learn new tools.
• Flexibility when plans change and ability to manage multiple tasks with guidance.
• Discretion and professionalism when handling sensitive information.

Responsibilities

• Maintain the executive’s calendar, schedule meetings, and flag scheduling conflicts.
• Help organize incoming emails and requests, draft routine correspondence, and bring important items to the executive’s attention.
• Prepare meeting agendas, materials, and relevant background information.
• Take meeting notes, track action items, and follow up on agreed next steps.
• Coordinate travel, accommodations, transportation, and itineraries.
• Communicate professionally with team members, clients, partners, and other stakeholders.
• Maintain task lists and reminders to help keep commitments and deadlines on track.
• Keep documents, contacts, and records organized and accessible.
• Prepare expense reports and coordinate routine administrative needs.
• Learn the executive’s preferences and suggest practical ways to improve daily workflows.
• Handle confidential personal and business information with care.

Skills

Organization

Attention to detail

Communication

Dependability

Learning mindset

Calendar management

Tools

Email applications

Calendars

Documents

Spreadsheets

Project management tools

Job description

Hite Digital International in Searcy, Arkansas seeks an organized Executive Assistant to support a senior executive and keep daily priorities on track. You will manage scheduling, travel, and correspondence while learning preferences and building routines.

The role requires clear communication, discretion with confidential information, and a proactive approach to coordination and follow-up as priorities evolve.