Executive Assistant - 407620

Atrium; New York (NY); On-site; USD 62,000 - 69,000; Full time

Benefits offered by this job

Atrium Care Package

Permanent role path

Strategic projects exposure

High visibility with leadership

Job summary

Atrium is seeking an experienced Executive Assistant to partner with senior leadership in a fast-paced finance environment in New York. The role focuses on complex scheduling, confidential communications, and cross-department coordination.

The successful candidate will manage global travel, prepare presentations, and liaise with clients and investors, maintaining discretion and high professionalism. Long-term growth within the firm is available.

Qualifications

• 5+ years of Executive Assistant experience in financial services, investment, or banking
• Exceptional communication and organizational skills
• Ability to maintain confidentiality and discretion under pressure
• Proven track record of managing complex executive workflows and priorities

Responsibilities

• Provide day-to-day executive administrative support to C-suite and senior leadership
• Manage multiple calendars, prioritize meetings, and coordinate internal and external engagements
• Handle confidential communications, board materials, and executive-level correspondence
• Book and manage global travel logistics, including flights, hotels, and ground transportation
• Prepare polished presentations, reports, and talking points for meetings and events
• Liaise with clients, investors, and internal stakeholders with professionalism and discretion
• Track key initiatives and assist with project deadlines, deliverables, and follow-ups
• Submit expense reports and reconcile transactions in a timely manner
• Support event planning and internal coordination for executive offsites and investor events
• Maintain a pulse on shifting priorities and anticipate the needs of the executive team

Skills

Executive support

Calendar management

Communication

Discretion/confidentiality

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

Client Overview

Our client, a globally recognized finance and investment firm with a fast-paced, high-performance culture, is seeking a polished and experienced Executive Assistant to provide critical support to senior leadership. Known for their collaborative environment and industry excellence, the firm offers a unique opportunity to operate at the highest level within the finance space.

Salary/Hourly Rate

$45/hr - $50/hr

Position Overview

The Executive Assistant will act as a strategic partner to top-level executives, managing complex scheduling, handling confidential communications, and coordinating across departments. The ideal candidate is highly professional, thrives under pressure, and has previous experience supporting leadership in the finance sector. This is a fast-moving role with visibility and influence, ideal for a career Executive Assistant looking for a long-term opportunity.

Responsibilities Of The Executive Assistant

• Provide day-to-day executive administrative support to C-suite and senior leadership.
• Manage multiple calendars, prioritize meetings, and coordinate internal and external engagements.
• Handle confidential communications, board materials, and executive-level correspondence.
• Book and manage global travel logistics, including flights, hotels, and ground transportation.
• Prepare polished presentations, reports, and talking points for meetings and events.
• Liaise with clients, investors, and internal stakeholders with professionalism and discretion.
• Track key initiatives and assist with project deadlines, deliverables, and follow-ups.
• Submit expense reports and reconcile transactions in a timely manner.
• Support event planning and internal coordination for executive offsites and investor events.
• Maintain a pulse on shifting priorities and anticipate the needs of the executive team.

Required Experience/Skills For The Executive Assistant

• 5+ years of Executive Assistant experience in a financial services, investment, or banking environment.
• Proven track record of managing complex executive workflows and multiple priorities.
• Exceptional communication and organizational skills.
• Proficiency in Microsoft Office Suite (especially Outlook, Excel, and PowerPoint).
• Ability to maintain confidentiality, sound judgment, and discretion in a high-pressure setting.

Preferred Experience/Skills For The Executive Assistant

• Background in private equity, investment banking, or asset management.
• Experience working with board members, investors, and senior-level clients.
• Familiarity with CRM systems and financial document preparation.
• Ability to thrive in a fast-paced, metrics-driven culture.

Education Requirements

• Bachelor’s degree required.

Benefits

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
• Opportunity to transition to a permanent role within the firm.
• Exposure to strategic projects and leadership initiatives.
• High visibility with firm leadership and investor base.
• Collaborative, professional environment with room for long-term growth.