Executive Assistant - 405884

Atrium; New York (NY); On-site; USD 55,000 - 62,000; Full time

Benefits offered by this job

Atrium Care Package

Job summary

Atrium, a prestigious financial services firm, seeks an experienced Executive Assistant to provide high-level support to senior executives in a fast-paced environment. This temp-to-perm role requires polished professionalism and discretion, managing complex calendars, travel, and correspondence while anticipating executives' priorities.

The ideal candidate will have 5+ years of EA experience, expert Microsoft Office skills, and a proven record of handling confidential information with tact and

Qualifications

• 5+ years of Executive Assistant experience.
• Experience supporting senior executives in a fast-paced corporate environment.
• Proficient in Outlook, Word, Excel, and PowerPoint.
• Excellent written and verbal communication.
• Professional executive presence and discretion.
• Ability to manage confidential information.

Responsibilities

• Manage complex and frequently changing executive calendars.
• Coordinate internal and external meetings across multiple stakeholders.
• Arrange domestic and international travel and prepare detailed itineraries.
• Process expense reports, invoices, and reimbursements.
• Prepare presentations, reports, correspondence, and meeting materials.
• Coordinate conference calls, video meetings, and executive-level events.
• Serve as a liaison between executives, clients, investors, and internal teams.
• Anticipate executive needs and proactively resolve scheduling and logistical conflicts.
• Maintain confidential and sensitive information with the highest level of discretion.
• Track deadlines, follow-ups, and action items.
• Assist with special projects and additional executive support as needed.

Skills

Calendar management

Travel coordination

Communication skills

Discretion

Microsoft Office

Organizational skills

Time management

Education

Bachelor's degree

Tools

Concur

Job description

Client Overview

Our client, a prestigious financial services firm, is seeking an experienced and highly polished Executive Assistant to provide high-level support to senior executives. This is a temp-to-perm opportunity for a proactive, detail-oriented professional who thrives in a fast-paced, high-performance finance environment. Join a sophisticated, high-performing financial services firm where professionalism, discretion, and attention to detail are essential. This is an excellent temp-to-perm opportunity for an experienced Executive Assistant looking to establish a long-term career within the Finance industry.

Salary/Hourly Rate

$40/hr - $45/hr

Position Overview

The Executive Assistant will serve as a trusted administrative partner to senior leadership, managing complex schedules, travel, communications, and day-to-day executive priorities. The ideal candidate is polished, resourceful, highly organized, and accustomed to supporting demanding executives in a fast-paced corporate setting.

Responsibilities Of The Executive Assistant

• Manage complex and frequently changing executive calendars.
• Coordinate internal and external meetings across multiple stakeholders.
• Arrange domestic and international travel and prepare detailed itineraries.
• Process expense reports, invoices, and reimbursements.
• Prepare presentations, reports, correspondence, and meeting materials.
• Coordinate conference calls, video meetings, and executive-level events.
• Serve as a liaison between executives, clients, investors, and internal teams.
• Anticipate executive needs and proactively resolve scheduling and logistical conflicts.
• Maintain confidential and sensitive information with the highest level of discretion.
• Track deadlines, follow-ups, and action items.
• Assist with special projects and additional executive support as needed.

Required Experience/Skills For The Executive Assistant

• 5+ years of Executive Assistant experience.
• Experience supporting senior executives in a fast-paced corporate environment.
• Exceptional calendar management and travel coordination skills.
• Strong proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills.
• Highly polished and professional executive presence.
• Exceptional attention to detail and organizational skills.
• Ability to anticipate needs and operate with minimal supervision.
• Strong judgment and discretion when handling confidential information.
• Ability to remain composed while managing competing priorities and tight deadlines.

Preferred Experience/Skills For The Executive Assistant

• Previous experience within Financial Services, Private Equity, Investment Banking, Hedge Funds, Asset Management, or Investment Management.
• Experience supporting Managing Directors, Partners, or C-suite executives.
• Experience with Concur or similar travel and expense platforms.

Education Requirements

• Bachelor's degree is preferred.

Benefits

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).