Temporary Executive Assistant to CEO's Chief of Staff

Beacon Hill Staffing Group, LLC; Boston (MA); On-site; USD 47,000 - 63,000; Full time

Job summary

Beacon Hill Staffing Group, LLC is seeking a Temporary Executive Assistant to support the Chief of Staff to the CEO in Boston, MA. This onsite role focuses on complex calendar management, meeting coordination, stakeholder communications, and executive support within a fast-paced environment.

The ideal candidate brings 5+ years of senior-level support experience, strong MS 365 proficiency, and the ability to manage multiple priorities with discretion.

Qualifications

• 5+ years of Executive Assistant or Administrative Assistant experience supporting senior-level executives in a corporate environment.
• Extensive experience managing complex Outlook calendars and coordinating schedules across multiple stakeholders.
• Advanced proficiency with Microsoft 365, including Outlook, Teams, Word, Excel, PowerPoint, OneDrive, and SharePoint.
• Experience with Concur or similar expense reporting systems preferred.
• Excellent written and verbal communication skills with strong attention to detail.
• Professional maturity, executive presence, and the ability to interact confidently with individuals at all levels.
• Demonstrated ability to manage competing priorities, navigate ambiguity, and remain organized in a fast-paced environment.
• Healthcare industry experience is preferred, and experience supporting a Chief of Staff or Executive Office environment is highly desirable.
• Ability to handle highly sensitive and confidential information with discretion and professionalism.

Responsibilities

• Provide comprehensive executive support to senior leadership, with a strong emphasis on complex calendar management and scheduling.
• Coordinate meetings across multiple stakeholders, resolving scheduling conflicts and managing shifting priorities.
• Arrange travel, process expense reports, and support day-to-day executive office operations.
• Coordinate meeting logistics including conference rooms, technology, agendas, printed materials, and catering.
• Serve as a liaison between executives, internal teams, external partners, and administrative professionals.
• Handle inquiries, communications, and routine matters independently while exercising sound judgment and discretion.
• Provide backup administrative support to other executive assistants and assist with special projects as needed.
• Support a fast-paced executive environment by anticipating needs, prioritizing requests, and maintaining confidentiality.

Skills

Executive support

Calendar management

Communication

Discretion

Prioritization

Tools

Outlook

Teams

Word

Excel

PowerPoint

OneDrive

SharePoint

Concur

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Our client, a leading healthcare organization, is seeking a Temporary Executive Assistant to support the Chief of Staff to the CEO in Boston, MA.

This onsite opportunity offers $40/hour, follows an 8:30 AM-5:00 PM schedule, and is expected to last approximately 2 months while a permanent search is conducted.

This highly visible role provides executive support within a fast-paced Executive Office environment, with a primary focus on complex calendaring, meeting coordination, stakeholder communication, and administrative support for senior leadership.

Candidates must have significant executive support experience and the ability to thrive in a dynamic, high-profile setting.

Key Responsibilities

• Provide comprehensive executive support to senior leadership, with a strong emphasis on complex calendar management and scheduling.
• Coordinate meetings across multiple stakeholders, resolving scheduling conflicts and managing shifting priorities.
• Arrange travel, process expense reports, and support day-to-day executive office operations.
• Coordinate meeting logistics including conference rooms, technology, agendas, printed materials, and catering.
• Serve as a liaison between executives, internal teams, external partners, and administrative professionals.
• Handle inquiries, communications, and routine matters independently while exercising sound judgment and discretion.
• Provide backup administrative support to other executive assistants and assist with special projects as needed.
• Support a fast-paced executive environment by anticipating needs, prioritizing requests, and maintaining confidentiality.

Candidate Qualifications

• 5+ years of Executive Assistant or Administrative Assistant experience supporting senior-level executives in a corporate environment.
• Extensive experience managing complex Outlook calendars and coordinating schedules across multiple stakeholders.
• Advanced proficiency with Microsoft 365, including Outlook, Teams, Word, Excel, PowerPoint, OneDrive, and SharePoint.
• Experience with Concur or similar expense reporting systems preferred.
• Excellent written and verbal communication skills with strong attention to detail.
• Professional maturity, executive presence, and the ability to interact confidently with individuals at all levels.
• Demonstrated ability to manage competing priorities, navigate ambiguity, and remain organized in a fast-paced environment.
• Healthcare industry experience is preferred, and experience supporting a Chief of Staff or Executive Office environment is highly desirable.
• Ability to handle highly sensitive and confidential information with discretion and professionalism.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information

• Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.
• Upon successfully being hired, details will be provided related to our benefit offerings.