Executive Assistant - $38-$41/hr - DC

Beacon Hill; Washington (District of Columbia); On-site; USD 52,000 - 56,000; Full time

Job summary

Beacon Hill Staffing Group is seeking an Executive Assistant to support senior leadership in Washington, DC on a temporary-to-permanent basis. The role requires 5+ years of EA experience, mastery of MS Office, Google Suite, and Gemini AI, and will be 100% onsite.

The position features a Monday through Friday schedule from 9:00 AM to 4:00 PM with occasional overtime, and a conversion salary of $85,000–$96,500 based on experience. Start date is ASAP.

Qualifications

• 5+ years of Executive Assistant experience is required.
• Demonstrated experience supporting executive leadership in a fast-paced environment
• Strong calendar management, project coordination, travel planning, and administrative operations experience
• Advanced proficiency in Microsoft Office, Google Suite, and Gemini AI required
• Experience supporting nonprofit, labor, advocacy, association, or mission-driven organizations preferred

Responsibilities

• Provide high-level administrative support to senior leadership, managing schedules, priorities, and day-to-day operations.
• Assist with coordinating initiatives and projects by monitoring timelines, tracking deliverables, and supporting implementation efforts.
• Create and edit business documents, presentations, reports, and correspondence for internal and external audiences.
• Support the planning and execution of meetings, events, and leadership activities, including preparation of agendas and related materials.
• Coordinate travel arrangements, process reimbursements, and maintain organized records and documentation.
• Serve as a liaison across departments and with external contacts, ensuring professional communication and efficient follow-up.
• Identify opportunities to improve workflows, anticipate administrative needs, and provide general support for ongoing organizational initiatives.

Skills

Calendar management

Project coordination

Travel planning

Administrative operations

Microsoft Office

Google Suite

Gemini AI

Executive support

Nonprofit experience

Tools

Gemini AI

Microsoft Office

Google Suite

Job description

Our client, a large union, is seeking an Executive Assistant to support senior leadership on a temporary-to-permanent basis in Washington, D.C.

About the job:

• Provide high-level administrative support to senior leadership, managing schedules, priorities, and day-to-day operations.
• Assist with coordinating initiatives and projects by monitoring timelines, tracking deliverables, and supporting implementation efforts.
• Create and edit business documents, presentations, reports, and correspondence for internal and external audiences.
• Support the planning and execution of meetings, events, and leadership activities, including preparation of agendas and related materials.
• Coordinate travel arrangements, process reimbursements, and maintain organized records and documentation.
• Serve as a liaison across departments and with external contacts, ensuring professional communication and efficient follow-up.
• Identify opportunities to improve workflows, anticipate administrative needs, and provide general support for ongoing organizational initiatives.

About you:

• 5+ years of Executive Assistant experience is required
• Demonstrated experience supporting executive leadership in a fast-paced environment
• Strong calendar management, project coordination, travel planning, and administrative operations experience
• Advanced proficiency in Microsoft Office, Google Suite, and Gemini AI required
• Experience supporting nonprofit, labor, advocacy, association, or mission-driven organizations preferred

About the position:

• Start Date: ASAP
• Duration: Temp-to-Perm
• Hourly Pay: $38-$41/hr
• Conversion Salary: $85,000-$96,500, depending on experience
• Schedule: 9:00 AM-4:00 PM, with flexibilty to work overtime when required.
• 100% onsite in Washington, DC

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.