Executive Assistant & Office Manager

Beacon Hill; Boston (MA); Hybrid; USD 90,000 - 110,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Job summary

Beacon Hill is seeking an experienced Executive Assistant and Office Manager to support senior staff and the overall office function. The role involves administrative support for C-level executives and managing office operations.

The ideal candidate will have over 10 years of experience, exceptional organizational skills, and the ability to interact with high-level stakeholders. This position offers a hybrid work model and a comprehensive benefits package.

Qualifications

• 10+ years of experience in an Executive Assistant and/or Office Manager role.
• Prior experience supporting senior executives in a professional services, nonprofit, or financial environment.
• Exposure to board-facing work and comfort managing confidential communications.

Responsibilities

• Provide comprehensive administrative support to a C-level executive.
• Coordinate and support quarterly board and executive committee meetings.
• Oversee day-to-day office operations.

Skills

Executive support experience

Strong judgment

Organizational skills

Communication skills

Ability to set priorities

Education

Degree preferred

Job description

Executive Assistant and Office Manager

Executive Assistant and Office Manager to $100K - Apply Now!

Our client, a financial organization, is seeking an Executive Assistant and Office Manager to become a trusted partner to its senior staff while supporting the overall function of the office. Sitting at the center of the organization, this person will handle scheduling, board-facing coordination, and office-wide logistics. The ideal candidate brings 10+ years of executive support experience, strong judgement, and the confidence to operate independently.

Responsibilities

• Work Model: Hybrid
• Degree: Preferred
• Provide comprehensive administrative support to a C-level executive, including calendar management, domestic travel coordination, and expense processing; prepare executives for meetings and ensure smooth transitions between internal and external commitments.
• Coordinate and support quarterly board and executive committee meetings, including meeting logistics, materials preparation, communications, and note-taking.
• Serve as a key point of contact for high-level external stakeholders such as business leaders and member organizations.
• Oversee day-to-day office operations: supplies, vendors, equipment, and general office needs.
• Proactively resolve operational issues and identify solutions without reliance on defined processes, documenting workflows and building clear procedures to support continuity and efficiency across the office.

Qualifications

• 10+ years of experience in an Executive Assistant and/or Office Manager role.
• Prior experience supporting senior executives in a professional services, nonprofit, or financial environment.
• Exposure to board-facing work and comfort managing confidential communications.
• Strong judgment, confidence, and the ability to set priorities and boundaries in a fast-paced setting.
• Exceptional organizational and follow-through skills with a proactive, solutions‑oriented mindset.
• Polished communication skills and presence to interact with senior leaders and external partners.

Benefits

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.