Executive Assistant to Team

Hawthorne Lane; Washington (District of Columbia); Hybrid; USD 34,000 - 55,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Hawthorne Lane, a Washington, DC-based association, seeks an experienced Temporary Executive Assistant to support leadership and keep the team organized in a fast-moving environment.

With at least three years of administrative or executive support experience, you will manage calendars, coordinate travel, prepare materials, and assist across departments. This hybrid role offers a chance to contribute to a mission-driven team while maintaining confidentiality and professionalism.

Qualifications

• Three years of administrative or executive support experience.
• Experience with associations, think tanks, or Capitol Hill is a plus.
• Discreet and professional demeanor required.
• Ability to manage calendars, meetings, and administrative tasks.

Responsibilities

• Manage calendars and scheduling for leadership, coordinating meetings and shifting priorities.
• Provide day-to-day administrative support across the team and track deadlines.
• Prepare agendas, materials, and capture follow-up items; ensure next steps are completed.

Skills

Calendar management

Executive support

Travel coordination

Written communication

Discretion

Team collaboration

Job description

As the Temporary Executive Assistant for this Washington, DC-based association, you’ll step into a busy team and provide hands-on support where it is needed most. This is a great opportunity for an experienced administrative professional who can quickly get up to speed, manage a variety of priorities, and bring structure to a fast-moving environment. From coordinating schedules and meetings to assisting with projects and keeping day-to-day details on track, you’ll play an important role in helping the team stay organized and productive. If you’re someone who can hit the ground running, communicate confidently, and enjoy being a reliable resource for a busy team, we’d love to hear from you.

Key Responsibilities:

• Manage calendars and scheduling for leadership, coordinating meetings, priorities, and shifting requests with care and efficiency.
• Provide day-to-day administrative support across the team, helping track deadlines, coordinate projects, and keep important tasks moving forward.
• Prepare agendas, meeting materials, and other documents; capture follow-up items and help ensure next steps are completed.
• Arrange domestic travel, including transportation, lodging, and itineraries, while also assisting with expenses and invoice processing.
• Keep databases, spreadsheets, and contact information current and accurate.
• Assist with written materials, including briefing documents, summaries, and internal communications, ensuring materials are clear, polished, and ready for distribution.
• Work across departments to gather information, coordinate logistics, and help keep projects and administrative needs on schedule.
• Provide additional support for recurring association meetings, research, and special projects as priorities arise.

Why You’ll Love Working Here:

• This is a temporary hybrid work opportunity, requiring flexibility from mature professionals able to adjust their schedules to meet the needs of leadership.
• Join a collaborative, mission-driven association where your contributions are visible and valued.
• Work alongside staff to help facilitate smooth day-to-day needs at this association.

What We’re Looking For:

• Experienced. You bring at least three years of administrative or executive support experience and can quickly acclimate to a new team and environment. Experience with associations, think tanks, or Capitol Hill is a plus!
• Reliable. You follow through, stay on top of details, and can be counted on to keep assignments moving without constant direction.
• Organized. You’re comfortable balancing calendars, meetings, projects, and administrative requests while keeping priorities clear.
• Articulate. You communicate thoughtfully and professionally, both in writing and in conversation.
• Discreet. You understand the importance of confidentiality and exercise good judgment when handling sensitive information.
• Team-minded. You’re willing to jump in, lend a hand, and work collaboratively to support the needs of the broader team.

The hourly listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.

Essential to Hawthorne Lane’s successis our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believein a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated againston the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.