Executive Assistant

Beacon Hill; Boston (MA); On-site; USD 130,000 - 150,000; Full time

Benefits offered by this job

Flexible PTO

Excellent employee perks

Job summary

Beacon Hill is recruiting an Executive Assistant to provide critical support to senior leadership in a fast-paced, collaborative environment. The role focuses on managing complex schedules, coordinating meetings and travel, and preparing polished presentations to ensure smooth day-to-day operations.

Ideal candidates have 5+ years of EA or senior administrative experience, exceptional organization, and strong communication skills.

Qualifications

• 5+ years of executive assistant or senior administrative experience.
• Experience supporting senior leaders and managing competing priorities.
• Advanced proficiency with Microsoft Office and strong written/verbal communication.

Responsibilities

• Coordinate complex calendars and scheduling across multiple stakeholders.
• Arrange travel, itineraries, expense reporting, and related logistics.
• Prepare presentations, reports, and executive correspondence.
• Organize leadership meetings, special events, and offsite gatherings.
• Maintain internal documentation, project trackers, and communication records.
• Capture meeting notes and monitor follow-up items.
• Assist with administrative initiatives that support organizational priorities.

Skills

Calendar management

Travel coordination

Presentation preparation

Executive support

Microsoft Office

Communication skills

Confidential information handling

Education

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Job description

Executive Assistant to $140K - Support a High-Impact Leadership Team!

Our client, a respected architecture and design firm, is seeking an Executive Assistant to provide critical support to senior leadership in a fast-paced and collaborative environment. This role will focus on managing complex schedules, coordinating meetings and travel, preparing polished presentations, and ensuring day-to-day administrative operations run smoothly. The ideal candidate has 5+ years of executive assistant experience and a proven track record supporting senior leaders while managing competing priorities.

• Work Model: In-Office
• Degree: Preferred
• Responsibilities include coordinating complex calendars and scheduling across multiple stakeholders; arranging travel, itineraries, expense reporting, and related logistics; preparing presentations, reports, and executive correspondence; organizing leadership meetings, special events, and offsite gatherings; maintaining internal documentation, project trackers, and communication records; capturing meeting notes and monitoring follow-up items; and assisting with administrative initiatives that support organizational priorities.
• The ideal candidate possesses 5+ years of executive assistant or senior administrative experience; exceptional organization and attention to detail; advanced proficiency with Microsoft Office; strong written and verbal communication skills; demonstrated ability to manage multiple priorities in a fast-paced setting; and sound judgment when handling confidential information.

Enjoy a modern office environment with outstanding amenities, flexible PTO, and excellent employee perks!

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.