Office Administrator

San Francisco Chamber; San Rafael (CA); On-site; USD 41,000 - 48,000; Part time

Job summary

San Francisco Chamber in San Rafael is seeking an experienced Office Administrator for a part-time role (~30-35 hours per week) located onsite. You’ll handle front-office duties, provide high-level admin support to senior leadership, manage schedules, and keep the office organized and running smoothly.

The role requires discretion with confidential information, strong organizational skills, and comfort with Microsoft Office and Google Workspace.

Qualifications

• Prior office administration or senior-level administrative experience
• Proven discretion handling confidential records and sensitive leadership-level information
• Strong organizational, scheduling, and calendar management skills
• Comfortable with technology, including Microsoft Office and Google Workspace
• Able to manage multiple priorities and shift easily between tasks
• Hands-on and comfortable with the everyday administrative tasks that keep an office running
• Warm, professional, and confident communication style
• Adaptable, self-directed, and comfortable working closely with senior leadership

Responsibilities

• Provide high-level administrative support to senior leadership, including calendar and schedule coordination and helping manage competing demands on leadership’s time
• Prepare, print, copy, and assemble documents and meeting materials
• Coordinate day-to-day office needs, including ordering supplies and assisting with office equipment
• Greet visitors, manage incoming calls, and serve as the first point of contact for the office
• Handle confidential records and sensitive leadership-level information with discretion
• Help keep day-to-day office operations organized and running smoothly

Job description

Office Administrator | Part-Time 30-35 hours per week | San Rafael | $30-$35/hour

Do you enjoy being the welcoming first face of an office and taking on everything from hands-on administrative tasks to senior-level support?

Our San Rafael nonprofit client is seeking an experienced Office Administrator for a varied role supporting both day-to-day office needs and senior leadership. This is a warm, people-oriented environment where you’ll move comfortably between front-office responsibilities, confidential matters, and the practical tasks that keep an office organized and running smoothly.

Schedule & Details

• Dates: November 10 through January 17, or longer
• Schedule: Monday through Friday, 6-7 hours per day, start time around 8:30-9:00 a.m.
• Location: 100% onsite in San Rafael
• Background Check: Criminal background check required

What You’ll Do

• Provide high-level administrative support to senior leadership, including calendar and schedule coordination and helping manage competing demands on leadership’s time
• Prepare, print, copy, and assemble documents and meeting materials
• Coordinate day-to-day office needs, including ordering supplies and assisting with office equipment
• Greet visitors, manage incoming calls, and serve as the first point of contact for the office
• Handle confidential records and sensitive leadership-level information with discretion
• Help keep day-to-day office operations organized and running smoothly

What We’re Looking For

• Prior office administration or senior-level administrative experience
• Proven discretion handling confidential records and sensitive leadership-level information
• Strong organizational, scheduling, and calendar management skills
• Comfortable with technology, including Microsoft Office and Google Workspace
• Able to manage multiple priorities and shift easily between tasks
• Hands-on and comfortable with the everyday administrative tasks that keep an office running
• Warm, professional, and confident communication style
• Adaptable, self-directed, and comfortable working closely with senior leadership