Executive Assistant

Ascendo Resources; West Palm Beach (FL); On-site; USD 100,000 - 125,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Paid maternity leave

Paid paternity leave

Job summary

A leading recruiting firm is seeking an Executive Assistant in West Palm Beach, FL to provide high-level support focused on complex global travel and scheduling. The ideal candidate will have over 5 years in demanding financial environments, exceptional organizational and communication skills, and the ability to manage sensitive information with discretion. This full-time role includes benefits such as medical insurance, a 401(k), and paid parental leave.

Qualifications

• 5+ years in demanding financial environments (PE, IB, Consulting), ideally supporting partner/MD level.
• Ability to manage up and handle potential after-hours work.
• High integrity and discretion.

Responsibilities

• Master complex, ever-changing global calendars, coordinating internal/external meetings.
• Arrange detailed domestic/international travel, including private jets.
• Serve as a polished liaison with investors, clients, and internal teams.
• Prepare agendas, briefing materials, presentations for senior leadership.
• Support strategic initiatives, special projects, and operational tasks.
• Handle highly sensitive information with absolute discretion.

Skills

Highly organized

Proactive

Detail-oriented

Exceptional judgment

Excellent communication (written/verbal)

Tools

MS Office (Outlook, Word, Excel)

Task/calendar management tools

Job description

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This range is provided by Ascendo Resources. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$100,000.00/yr - $125,000.00/yr

Additional compensation types

Annual Bonus

Direct message the job poster from Ascendo Resources

Our client is a major player in the insurance industry with multi billion dollar book of business is currently seeking an Executive Assistant. This role involves high-level, proactive support, focusing on complex global travel/scheduling, confidential communications, deal support (meeting prep, materials), managing special projects, and acting as a key liaison with C-suite and High Net Worth individuals /partners, all requiring exceptional discretion, judgment, and ability to thrive in a fast-paced, demanding environment with potential after-hours flexibility.

Key Responsibilities

• Calendar & Schedule Management: Master complex, ever-changing global calendars, coordinating internal/external meetings, managing conflicts.
• Travel & Logistics: Arrange seamless, detailed domestic/international travel, including private jets, and manage expenses.
• Communication & Liaison: Serve as a polished gatekeeper and liaison with investors (LPs), clients, portfolio companies, and internal teams.
• Meeting & Presentation Support: Prepare agendas, briefing materials, presentations, and supporting documents for senior leadership meetings.
• Project Management: Support strategic initiatives, special projects, event planning, and operational tasks.
• Confidentiality: Handle highly sensitive information with absolute discretion and integrity.
• Administrative Operations: Manage email, expense reports, documents, and provide general support.
• Proactive Support: Anticipate needs, troubleshoot issues, and ensure the MD's day runs seamlessly.

Qualifications

• Experience: 5+ years in demanding financial environments (PE, IB, Consulting), ideally supporting partner/MD level.
• Soft Skills: Highly organized, proactive, detail-oriented, adaptable, exceptional judgment, excellent communication (written/verbal).
• Technical Skills: Expert in MS Office (Outlook, Word, Excel), familiarity with task/calendar management tools.
• Attributes: High integrity, sound judgment, discretion, ability to manage up, comfortable with potential after-hours work.

Seniority level

Associate

Employment type

Full-time

Job function

Administrative

Industries

Financial Services and Investment Banking

Benefits

• Medical insurance
• Vision insurance
• 401(k)
• Paid maternity leave
• Paid paternity leave

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