Executive Assistant

Confidential - Job Hiring; Naples (FL); On-site; USD 180,000 - 200,000; Full time

Job summary

A leading professional services firm in Florida is seeking a highly experienced Executive Assistant to support a CEO. The role requires expertise in managing complex schedules and travel logistics. Ideal candidates have 8-10 years' experience, excellent communication skills, and the ability to work in a high-pressure environment. This is an exceptional opportunity to be part of a high-performing executive office.

Qualifications

• 8-10 years experience supporting a senior executive, ideally in relevant sectors.
• Experience managing complex travel logistics.
• Excellent verbal and written communication skills.

Responsibilities

• Manage calendar, scheduling, and coordination across time zones.
• Handle extensive domestic and international travel arrangements.
• Prepare and track detailed expense reports.
• Communicate on behalf of the executive with stakeholders.
• Follow up on meetings and tasks to ensure all duties are completed.
• Manage confidential information with the highest integrity.
• Assist with ad hoc projects and administrative tasks.

Skills

Calendar management

Travel logistics

Verbal communication

Written communication

Organizational skills

Detail-oriented

Resourcefulness

Calm under pressure

Job description

Overview

This range is provided by Confidential - Job Hiring. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$180,000.00/yr - $200,000.00/yr

Executive Assistant

Compensation: 180-200k

Confidential CEO is seeking a highly experienced Executive Assistant to support a senior executive. This role requires the utmost professionalism, discretion, and a 24/7 mindset.

The ideal candidate is proactive, thrives in a fast-paced, high-performance environment, and is extremely detail oriented. Prior experience supporting a C-level executive with demanding standards is essential.

Responsibilities

• Heavy calendar management, scheduling, and coordination across time zones
• Manage extensive domestic and international travel, including complex private aviation itineraries
• Prepare and track detailed expense reports
• Communicate on behalf of the executive with internal and external stakeholders, including clients
• Follow up on meetings, tasks, and action items to ensure nothing falls through the cracks
• Manage confidential information with the highest level of integrity
• Assist with ad hoc projects and high-level administrative tasks as needed

Qualifications

• Minimum of 8 to 10 years supporting a senior executive, ideally in the insurance, financial services, or professional services sector
• Strong experience managing private and international travel logistics
• Excellent verbal and written communication skills
• Highly organized, detail-oriented, and resourceful
• Ability to remain calm under pressure and shift priorities quickly
• Comfortable working with high expectations and limited oversight

This is a unique opportunity to join a high-performing executive office at one of the most respected firms in the industry. If you feel that you fit the qualifications listed, please apply!

Details

• Seniority level: Not Applicable
• Employment type: Full-time
• Job function: Administrative
• Industries: Professional Services