Executive Assistant

VWA (Victoria Wall Associates); United States; Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Holiday pay

Hybrid work (2 days from home)

Job summary

VWA (Victoria Wall Associates) is seeking an experienced Executive Assistant for an ongoing temporary role in Mayfair. The position is office-based with a hybrid option, offering two days from home.

You will manage diaries, arrange domestic and international travel, process expenses via Concur, and support MDs and Principals. The ideal candidate has prior EA experience in financial services, strong English communications, and a proactive, organized approach to competing priorities.

Qualifications

• Prior executive assistant experience in financial services.
• Excellent written and spoken English.
• Experience managing corporate diaries and complex travel.
• Proactive, with ability to manage competing priorities.
• Proficient in Microsoft Office; Concur is desirable.
• Available for ongoing temporary work, immediate start.

Responsibilities

• Manage extensive and complex diaries.
• Coordinate domestic and international travel.
• Process and reconcile expenses via Concur.
• Support MDs and Principals.
• Prepare correspondence and documents.
• Perform other ad hoc duties.

Skills

Diary management

Travel coordination

Expense management

Executive support

Communication

Microsoft Office

English proficiency

Tools

Concur

Microsoft Office

Job description

Executive Assistant

Financial Services

Temporary - ongoing

Mayfair, Office-based

£30 per hour, plus holiday pay

7-TempEABX/NCW

The Client:

A leading global investment firm is looking for experienced Executive Assistants to join on an ongoing temporary basis. These are new positions created to support the growing team. Start ASAP.

The Role:

Executive Assistant duties will include but not be limited to:

• Extensive and complex diary management.
• Domestic and international travel arrangements, including multi-city trips and roadshows.
• Processing and reconciling expenses through Concur.
• Supporting MDs and Principals.
• Preparing correspondence and documents.
• Other ad hoc tasks as required.

Successful EAs will:

• Have previous EA experience in financial services, ideally in a fast-paced front-office environment.
• Be polished and professional, with excellent written and spoken English.
• Have strong experience managing corporate diaries and complex travel.
• Ideally have experience in investor relations, capital markets or roadshow coordination, though this is not essential.
• Be confident, proactive and able to manage competing priorities.
• Be proficient in Microsoft Office. Concur experience is highly desirable.
• Be available for ongoing temporary work and able to start immediately.

The Details and Benefits:

• Working for a market-leading firm in a global, collaborative environment.
• Standard hours are 9am - 6pm, with flexibility for overflow.
• £30 per hour plus holiday pay.
• The business offer a hybrid working environment with 2 days from home
• Long-term ongoing assignments, with the possibility of permanent roles in the future.