Executive Assistant

Career Group; New York (NY); Hybrid; USD 110,000 - 130,000; Full time

Job summary

A globally renowned investment firm is seeking an exceptional Executive Assistant to support a senior Partner and team. This role requires 7+ years of experience in finance and offers a fast-paced environment that values collaboration. Typical work hours are Monday to Friday, with 4 days in office and 1 day remote. Candidates must be reliable self-starters with excellent multitasking and communication skills.

Qualifications

• 7+ years of EA experience in finance/professional services.
• Highly responsible and reliable with a professional presentation.

Responsibilities

• Handling complex calendar management across timezones.
• Booking domestic and international travel arrangements.
• Liaising with internal and external stakeholders.

Skills

Microsoft Office Expert

Attention to detail

Excellent communication skills

Time management

Multitasking

Job description

This range is provided by Career Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$110,000.00/yr - $130,000.00/yr

$110-130k base DOE + paid OT eligible + discretionary bonus + excellent benefits

A globally renowned investment firm in Midtown EAST is seeking an exceptional Executive Assistant to support a senior Partner and team. This is an incredible opportunity for an ambitious EA that thrives working in a fast-paced environment that values integrity and encourages team collaboration.

Seeking an EA with 7+ of experience in finance and LONGEVITY is highly preferred. The ideal candidate should be a very motivated self-starter who will carry out duties in a well-organized and timely manner.

Typical hours are 8:30am-5:30pm – 4 days in office/1 day remote, Monday-Friday

Responsibilities

• Handling complex calendar management across timezones
• Booking domestic and international travel arrangements, handling itineraries + visas, ground transportation, accommodations
• Receiving calls, taking messages and routing correspondence
• Liaising with internal and external stakeholders to schedule meetings + anticipating all requirements for the meetings, which include but aren’t limited to presentation needs, scouting venues, and catering
• Special projects as needed

Qualifications

• 7+ years of EA experience in finance/professional services
• Microsoft Office Expert!

Professional attributes

• Highly responsible and reliable with a professional presentation
• Motivated self-starter, with the ability to work diligently
• Attention to detail and problem solving skills
• Excellent time management skills and the ability to prioritize work
• Excellent communication and people skills
• Strong organizational, multitasking abilities and problem-solving skills
• Discretion and confidentiality

Additional details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative
• Industries: Staffing and Recruiting