Executive Assistant

Arrow Search Partners; New York (NY); On-site; USD 130,000 - 150,000; Full time

Job summary

An investment firm is seeking an experienced Executive Assistant to support a C-level executive. The role involves managing strategic calendars, coordinating complex travel, and preparing meeting materials. The ideal candidate will have a Bachelor's degree and 3-5 years of experience as a C-level EA. This position demands discretion and the ability to handle sensitive information, as well as proficiency in Microsoft Office and travel management solutions. The salary range is $130,000-$150,000.

Qualifications

• 3-5 years of experience as C-level Executive Assistant.
• Ability to act with a sense of urgency and anticipate needs.
• Experience with travel management solutions.

Responsibilities

• Provide high-level administrative support including strategic calendar management.
• Manage scheduling and coordination of meetings.
• Coordinate complex domestic and international travel arrangements.
• Prepare agendas and materials for meetings.

Skills

Strategic calendar management

Proficiency with Microsoft Office Suite

Travel management

Discretion and confidentiality

Education

Bachelor’s degree

Tools

Concur

Job description

About The Company

Our client is an alternative investment firm that manages capital across private markets including real assets, real estate, and strategic partnerships. The Executive Assistant will support a C-level executive on a specific team.

Responsibilities

• Provide high‑level administrative support including strategic calendar management across both business and personal priorities
• Manage calendars by scheduling, prioritizing, and coordinating internal and external meetings across global time zones
• Ensure meeting effectiveness by preparing agendas and materials in advance and coordinating logistics and follow‑ups
• Coordinate complex domestic and international travel including flights, accommodations, ground transportation, visas, and detailed itineraries
• Track deadlines and follow up on action items to ensure timely execution
• Serve as a key point of contact and manage competing requests from teams
• Prepare and support frequent client meetings, visits, and travel throughout the year
• Assist with ongoing requests, special projects, and ad hoc initiatives

Requirements

• Bachelor’s degree required
• 3‑5 years of experience as C‑level EA
• Ability to act with a sense of urgency, anticipating needs, and taking proactive measures to support executives
• Proficiency with Microsoft Office Suite, Concur or other expense related platforms
• Experience with travel management solutions
• Ability to handle sensitive information with discretion and confidentiality when necessary

Salary Range

$130,000‑$150,000