Executive Administrative Assistant - Global Asset Management Firm

Mission Staffing

New York (NY)

On-site

USD 110,000 - 130,000

Full time

14 days+

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Benefits offered by this job

401(k) with company match

Free lunch provided daily

Generous paid time off and holidays

Job summary

A global asset management firm seeks a highly experienced Executive Administrative Assistant to provide senior-level support to executives. Ideal candidates should have over 5 years of experience in administrative roles, particularly within financial services. Responsibilities include complex calendar management, coordination of meetings, and travel arrangements. This full-time role offers a competitive salary range of $110,000 to $130,000 per year, alongside benefits such as daily lunches and generous paid time off.

Qualifications

5+ years of experience in administrative or executive assistant roles.
Proven ability to support senior executives in high-demand environments.
Experience in financial services, preferably on the buy side.

Responsibilities

Provide administrative support to a Managing Director and senior executives.
Manage complex calendars and high-volume scheduling across time zones.
Coordinate meetings and handle travel arrangements.

Skills

Administrative skills

Organizational skills

Communication skills

Time management

Discretion

Detail-oriented

Tools

Microsoft Office Suite

Job description

Global Asset Management Firm - Executive Administrative Assistant

We are seeking a highly experienced Executive Assistant (EA) to provide senior-level administrative support to a Managing Director and Senior Executives at a global asset management firm. This role is ideal for a proactive, detail-oriented professional who thrives in a fast-paced, high-volume environment and has prior experience supporting senior leaders within financial services, preferably on the buy side.

The EA will be part of a collaborative administrative team, requiring strong communication, discretion, and the ability to seamlessly coordinate across executives and support partners.

Key Responsibilities

Provide comprehensive administrative support to a Managing Director and senior executives, including complex calendar management, meeting coordination, and travel arrangements
Manage high-volume scheduling across multiple time zones with accuracy and urgency
Coordinate internal and external meetings, including preparation of materials, agendas, and follow-ups
Serve as a trusted gatekeeper, exercising sound judgment, discretion, and confidentiality at all times
Liaise closely with other Executive Assistants and administrative staff to ensure seamless coverage and team alignment
Handle expense reporting, invoice processing, and ad hoc administrative requests
Assist with special projects, events, and executive initiatives as needed
Anticipate executive needs and proactively resolve scheduling or logistical challenges

Qualifications & Experience

5+ years of experience in an administrative or executive assistant capacity
Prior experience within financial services required (buy-side experience strongly preferred)
Proven experience supporting senior-level executives in a fast-paced, high-demand environment
Experience working as part of an administrative team, with a collaborative and flexible mindset
Demonstrated ability to manage high-volume workloads with exceptional attention to detail
Strong organizational, time-management, and prioritization skills
Excellent written and verbal communication skills
High level of professionalism, discretion, and emotional intelligence
Proficiency in Microsoft Office Suite and standard corporate systems
401(k) with company match
Free lunch provided daily
Generous paid time off and holidays
Opportunity to work closely with senior leadership at a global investment firm