Executive Assistant

Northeast Talent Solutions LLC; Tinton Falls (NJ); On-site; USD 40,500 - 49,500; Full time

Job summary

A leading company is seeking an Executive Assistant in Tinton Falls, NJ. The role includes coordinating administrative duties, managing schedules, and booking travel for the Senior VP of Sales. This full-time position requires strong organizational and communication skills with a focus on confidentiality.

Qualifications

• 5 years of administrative support, at least 3 years of executive support experience.
• Ability to handle confidential information sensitively.
• Experienced in managing calendars and booking travel.

Responsibilities

• Coordinate administrative and secretarial duties in support of the CEO.
• Manage the Senior VP of Sales' calendar and travel arrangements.
• Draft and edit confidential correspondence.

Skills

Organization

Interpersonal Skills

Proficiency in Microsoft Office

Verbal Communication

Written Communication

Education

High school diploma or equivalent

Some college preferred

Job description

Currently interviewing for a Executive Assistant to work with our client in Tinton Falls, NJ. This is a temporary to permanent position.

Submit resume to [e-mail] for consideration.

Subject Line: Resume for Executive Assistant/Tinton Falls
Full-time
Annual Salary: $45,000.00+ boe
NorthEast Talent Solutions is an EOE.
www.northeasttalentsolutions.com

Summary

The Executive Assistant coordinates a variety of administrative and secretarial duties in support of the CEO. This position reports directly to the Senior VP of Sales.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Maintains and manages the calendar for the Senior VP of Sales.
• Responsible for booking travel, scheduling: appointments, conferences and teleconferences for the Senior VP of Sales.
• Completes projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; making adjustments to plans.
• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Assists in the planning and execution of meetings and events.
• Handles highly sensitive and confidential information on a regular basis and requires a high level of discretion.
• Serves as liaison between executives, managers and visitors as required; reviews, requests, and schedules appointments and meetings.
• Drafts confidential correspondence, edits documents; may take and transcribe minutes of meetings;
• Performs other administrative and secretarial duties.
• Arranges domestic and international travel
• Other duties as assigned.

REQUIRED EDUCATION/EXPERIENCE

• High school diploma or equivalent required; some college preferred.
• Minimum of five years of administrative support including at least three years of executive support experience.
• Strong organization skills with ability to prioritize in a dynamic environment
• Strong interpersonal skills with the ability to maintain highly confidential information.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Strong bias for action where work prioritization and schedule management is concerned.
• Strong working knowledge of booking travel both domestic and internationally
• Strong calendaring experience required
• Must be able to multi-task effectively
• Strong verbal and written communication skills required

EEO Statement

NorthEast Talent Solutions is an Equal Opportunity Employer. NorthEast Talent Solutions does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.