Executive Assistant

ADN Group; Hammonton (NJ); On-site; USD 29,549 - 42,085; Part time

Job summary

A leading renewable energy company is looking for an experienced Executive Assistant in Hammonton, NJ. This role focuses on providing high-level administrative support to leadership, managing executive schedules, and coordinating travel arrangements. The ideal candidate should have 2-4 years of relevant experience, with proficiency in Microsoft Office applications and Workday. This contract position offers a hybrid work model, allowing some remote work with in-office support required multiple times a week.

Qualifications

• 2-4 years of experience providing administrative support, preferably to executives or corporate officers.
• Proven ability to manage confidential materials and exercise professional judgment.
• Strong project management and administrative skills.

Responsibilities

• Manage executive calendars, appointments, and meetings.
• Coordinate travel arrangements including flights, hotels, and car reservations.
• Prepare, code, and submit expense reports using Workday.

Skills

Executive Scheduling & Calendar Management

Expense Management & Reporting (Workday preferred)

Presentation & Document Preparation

Administrative Support & Office Operations

Confidential Correspondence Handling

Event & Board Meeting Coordination

Microsoft Office Suite: Outlook, Word, Excel, PowerPoint

Education

High School Diploma or GED

Additional education in administration or business

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Workday

Job description

Job Title: Executive Assistant (Contract - Hybrid)

Location: Folsom, NJ (Visit Mt. Laurel, NJ 2-3 times/week) (Hybrid)

Contract Duration: 3 months (possible extension)

Pay Rate: $26.00/hr

Position Summary

South Jersey Industries (SJI) is seeking a professional Executive Assistant to provide high-level administrative support to the leadership team of SJI Renewable Energy Ventures LLC. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant will handle confidential information, coordinate executive schedules, and support various administrative functions.

Responsibilities

• Manage executive calendars, appointments, and meetings.
• Coordinate travel arrangements including flights, hotels, and car reservations.
• Prepare, code, and submit expense reports using Workday.
• Create presentations, reports, and materials for Board and leadership meetings.
• Maintain confidential files, correspondence, and records.
• Provide office support at the Mt. Laurel, NJ location, including supply management and mail handling.
• Act as a primary point of contact for internal and external stakeholders.
• Assist with special projects, Board meeting preparation, and summaries as needed.
• Answer and initiate emails and phone calls, referring inquiries appropriately.
• Perform additional administrative tasks as assigned.

Qualifications

• High School Diploma or GED required; additional education in administration or business is preferred.
• 2-4 years of experience providing administrative support, preferably to executives or corporate officers.
• Proven ability to manage confidential materials and exercise professional judgment.
• Strong project management and administrative skills, including typing, filing, and use of office equipment.
• Proficiency in PC applications: Outlook, Word, Excel, PowerPoint; Workday experience preferred.
• Experience with Board meeting preparation and interaction with Board members.
• Excellent organizational skills, attention to detail, and ability to work independently.
• Strong communication skills and professional demeanor.
• Ability to handle time-sensitive tasks in a fast-paced environment.

Skills

• Executive Scheduling & Calendar Management
• Expense Management & Reporting (Workday preferred)
• Presentation & Document Preparation
• Administrative Support & Office Operations
• Confidential Correspondence Handling
• Event & Board Meeting Coordination
• Microsoft Office Suite: Outlook, Word, Excel, PowerPoint