Executive Assistant

Atlantic Group; Stamford (CT); Hybrid; USD 100,000 - 125,000; Full time

Job summary

Atlantic Group in Stamford, CT is seeking an Executive Assistant to support senior leadership and oversee administrative functions in a hybrid setting. The role involves complex calendar management, travel arrangements, and presentation preparation for executives in a fast-paced financial services environment.

The ideal candidate will have 8–20 years of experience, a bachelor's degree or equivalent, and strong skills across MS Office.

Qualifications

• Bachelor's degree or equivalent professional experience required.
• 8–20 years of executive assistant or senior administrative support experience in financial services, banking, or professional services.
• Experience supporting senior executives, coordinating office operations, and managing administrative processes in a corporate environment.
• Proficiency with Microsoft Office Suite (Outlook, Excel, PowerPoint, Word); expense reporting software preferred.
• Strong communication, organization, problem-solving, and interpersonal skills with discretion and the ability to multitask in a fast-paced environment.

Responsibilities

• Executive Support: Manage complex calendars, coordinate meetings, arrange travel, prepare presentations, and provide administrative support to senior leadership.
• Office Operations: Oversee daily office activities, conference room scheduling, office supplies, vendor coordination, facilities support, and workplace organization.
• Vendor & Facilities Management: Primary contact for building management and external service providers while supporting maintenance and operational needs.
• Employee Coordination: Assist with employee travel, meetings, events, onboarding activities, and internal communications.
• Administrative Management: Maintain records, prepare reports, manage documentation, process expense reporting, and handle confidential information with professionalism.
• Operational Support: Identify opportunities to improve administrative processes and collaborate with cross-functional teams to support business operations.

Skills

Calendar management

Travel coordination

Executive support

Office operations

Vendor management

Employee onboarding

Expense reporting

MS Office

Education

Bachelor's degree or equivalent

Tools

Expense reporting software

Job description

Job Overview – Executive Assistant

Compensation: $100,000 – $125,000/year + bonus
Location: Stamford, CT
Schedule: Monday to Friday (Hybrid)

Atlantic Group is hiring an Executive Assistant in Stamford, CT for our client, supporting executive administration, office operations, and day-to-day business activities. This highly visible role partners closely with senior leadership while overseeing administrative processes, workplace operations, and employee support initiatives. The ideal candidate is an experienced administrative professional who is organized, proactive, and thrives in a fast-paced corporate environment.

Responsibilities as the Executive Assistant

• Executive Support: Manage complex calendars, coordinate meetings, arrange domestic and international travel, prepare presentations, and provide administrative support to senior leadership.
• Office Operations: Oversee daily office activities, including conference room scheduling, office supplies, vendor coordination, facilities support, and workplace organization.
• Vendor & Facilities Management: Serve as the primary contact for building management and external service providers while supporting office maintenance and operational needs.
• Employee Coordination: Assist with employee travel, meetings, events, internal communications, onboarding activities, and other administrative initiatives.
• Administrative Management: Maintain records, prepare reports, manage documentation, process expense reporting, and handle confidential information with professionalism.
• Operational Support: Identify opportunities to improve administrative processes and collaborate with cross-functional teams to support business operations.

Qualifications for the Executive Assistant

• Education: Bachelor's degree or equivalent professional experience is required.
• Experience: 8–20 years of executive assistant or senior administrative support experience within financial services, banking, or a professional services environment is required.
• Industry Knowledge: Experience supporting senior executives, coordinating office operations, and managing administrative processes within a corporate environment is required.
• Technical Skills: Proficiency with Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Word, is required. Experience with expense reporting software is preferred.
• Skills & Attributes: Strong communication, organizational, problem-solving, and interpersonal skills with exceptional attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment are required.

Application Notice

Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, Atlantic Group will keep your resume on file for future opportunities and may contact you for further discussion.