Executive Assistant

Genesis10; San Juan (PR); On-site; USD 55,000 - 75,000; Full time

Job summary

Genesis10 is seeking an Executive Assistant for a direct-hire position with a Major Utility Company in San Juan, PR. The role supports the Chief Transformation & Workforce Officer, managing complex scheduling, executive communications, meeting preparation, travel, and confidential materials in a fast-moving executive environment.

Requirements include full professional fluency in English and Spanish, strong written communication and translation skills, a Bachelor's degree, exceptional

Qualifications

• Bachelor's degree required.
• Full professional fluency in English and Spanish, written and spoken.
• Excellent written communication and translation skills.
• Strong organizational, time-management and attention to detail.

Responsibilities

• Manage a complex executive calendar with internal and external meetings and travel.
• Prepare the executive for meetings with agendas, materials, and correspondence.
• Track commitments, decisions, and action items with follow-up.
• Coordinate domestic and international travel and process expenses.
• Draft, review, and translate correspondence, presentations, and reports between English and Spanish.
• Maintain confidentiality with highly sensitive information.
• Support executive meetings and initiatives related to transformation.

Skills

Bilingual English/Spanish

Executive support

Calendar management

Travel coordination

Written communications

Education

Bachelor's degree

Tools

Microsoft Office

Job description

We are seeking an Executive Assistant for a direct-hire position with a Major Utility Company located in San Juan, PR.

This is a high-trust role for an individual who demonstrates sound judgment, discretion, intellectual curiosity, and exceptional organization. The position supports the Chief Transformation & Workforce Officer and the work of the executive office during a period of significant organizational and business transformation. The successful candidate will manage complex scheduling, executive communications, meeting preparation, travel, and confidential materials in a fast-moving executive environment.

Responsibilities

• Manage a complex and frequently changing executive calendar, including internal and external meetings, leadership sessions, and travel
• Prepare the executive for meetings by organizing agendas, background materials, presentations, and correspondence
• Track commitments, decisions, action items, and follow-up requirements
• Coordinate domestic and international travel arrangements and process business expenses
• Draft, review, edit, and translate professional correspondence, presentations, and reports between English and Spanish
• Handle highly confidential and sensitive information with exceptional discretion
• Coordinate executive and leadership meetings, including scheduling, logistics, and participant communication
• Support special projects and executive initiatives associated with the company's ongoing transformation

Requirements

• Bachelor's degree from an accredited college or university
• Full professional fluency in English and Spanish, both written and spoken
• Exceptional written communication and professional translation skills between English and Spanish
• Strong organizational, time-management, and proofreading skills with excellent attention to detail
• Ability to manage multiple priorities and rapidly changing demands
• Demonstrated ability to exercise discretion and maintain strict confidentiality
• Strong proficiency with the Microsoft Office suite (Outlook, Word, Excel, PowerPoint, Teams)
• Strong technology aptitude and ability to learn enterprise systems
• Ability to work primarily from the San Juan, Puerto Rico area

Desired skills

• Previous experience supporting an executive, senior leader, or similarly complex environment
• Experience with Smartsheet, Kronos, Concur, SharePoint, or comparable enterprise platforms
• Experience coordinating executive travel, meetings, presentations, and events
• Experience translating professional, technical, workforce, or business documents
• Exposure to transformation, project management, communications, or business administration

ApTask Global Workforce is an Equal Opportunity Employer. Candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability or status as a protected veteran.