Executive Assistant

Quanta Services; Seattle (WA); On-site; USD 80,000 - 110,000; Full time

Job summary

Quanta Services – PAR West seeks an Executive Assistant to support three senior executives. You will maintain calendars, coordinate internal and external stakeholders, arrange travel, and drive operations projects from our offices in Escondido or Rancho Cucamonga, CA.

The role requires 5+ years of EA experience, excellent MS Office skills (Outlook, PowerPoint, Excel), and a proven ability to handle confidential information and high‑profile interactions. Bachelor’s degree preferred.

Qualifications

• Bachelor’s degree preferred but not required.
• 5+ years of relevant experience as an Executive Assistant or similar.
• Strong proficiency with Microsoft Office (Outlook, PowerPoint, Excel).
• Experience coordinating domestic and international travel, meetings, and expenses.
• Detail-oriented, organized, and able to multi-task.
• Ability to work with high-profile individuals and maintain confidentiality.

Responsibilities

• Maintain executive calendars and coordinate schedules with internal and external stakeholders.
• Arrange travel, lodging, and transportation.
• Track tasks and prioritize deadlines across projects.
• Organize meetings with preparation and follow-up.
• Support special projects and research as needed.
• Handle confidential information with discretion.

Skills

Executive calendar management

Travel arrangements

Interpersonal communication

Multi-tasking

Discretion & confidentiality

Event logistics

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite (Outlook, PowerPoint, Excel)

Job description

About Us

PAR West, a subsidiary of Quanta Services, Inc. (NYSE: PWR), is an industry leader in all aspects of outside infrastructure, electrical, gas, and telecom construction. Our reputation as solution providers has been consistently applied across all our service offerings. Our innovative and forward‑thinking teams bring decades of experience to every project. We offer a full range of construction services and solutions for substations, overhead and underground distribution and transmission lines, maintenance, startup, associated communications, energized services, emergency storm restoration and assessment, and engineer, procure and construct (EPC) services.

About this Role

The Executive Assistant will provide support to three senior executives. The primary responsibilities of this role are to maintain schedules, coordinate with internal and external stakeholders, provide logistical and travel support, and work on operations‑related projects. The person will report directly to these three executives and will be based in either our Escondido or Rancho Cucamonga, CA, offices.

What You'll Do

• Maintain an accurate and detailed executive calendar; manage and log incoming scheduling requests, re‑schedule meetings upon request, proactively communicate changes, and anticipate and respond to scheduling conflicts.
• Manage all travel scheduling and arrangements, such as lodging and transportation.
• Track tasks and projects to ensure appropriate prioritization of projects with respect to deadlines and organizational developments.
• Organize internal and external meetings, including logistical and substantive preparation.
• Ensure consistent and efficient interaction with employees across the organization; demonstrate poise and tact under pressure and handle matters with sound judgment and confidentiality.
• Provide special project leadership and support as needed.
• Conduct preliminary research on a variety of topics; draft materials as needed.
• Perform any other relevant duties as assigned.

What You'll Bring

• Bachelor’s degree is preferred but not required.
• 5+ years of relevant experience in an Executive Assistant or similar role, ideally within a related industry.
• Must have strong proficiency with Microsoft Office, specifically Outlook, PowerPoint, and Excel.
• Must have experience with domestic and international business travel arrangements, coordinating meetings, and tracking credit card and other expenses.
• Detail‑oriented, organized with proven ability to successfully multi‑task.
• Positive, flexible, and tenacious attitude.
• Outstanding interpersonal skills and proven ability to work with high‑profile individuals.
• Experience managing complex event logistics.
• Must undergo a background check and drug test(s).

Compensation Range

The anticipated compensation for this position is USD $80,000.00/Yr. – USD $110,000.00/Yr. depending on experience and qualifications.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law. We are an Equal Opportunity Employer, including disability and protected veteran status.

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