Executive Assistant

LHH; Grand Rapids (MI); On-site; USD 65,000 - 90,000; Full time

Job summary

LHH is seeking an experienced Executive Assistant to provide comprehensive support to our senior leadership. The role involves managing complex calendars, coordinating travel across time zones, and handling confidential communications with global partners.

The ideal candidate will bring 5+ years of EA experience, superb communication skills, and a proven ability to work independently while maintaining professionalism in a fast-paced, international environment.

Qualifications

• 5+ years of executive assistant experience supporting senior leaders, preferably at the C-suite level.
• Proven ability to manage complex calendars, priorities, and business communications.
• Experience handling international correspondence and coordinating with global stakeholders.
• Exceptional written and verbal communication skills; professional, confidential demeanor.

Responsibilities

• Provide high-level administrative support to C-suite executives, including calendar management, travel coordination, meeting prep, and expense reporting.
• Manage complex executive calendars across multiple time zones.
• Draft, edit, and manage professional correspondence with international partners and stakeholders.
• Coordinate domestic and international travel arrangements, including flights, accommodations, visas, and itineraries.
• Serve as a liaison between executives, board members, clients, vendors, and internal teams.
• Prepare reports, presentations, agendas, materials, and executive briefings.
• Organize executive meetings, leadership events, and strategic initiatives.
• Maintain highly confidential information with discretion and professionalism.
• Anticipate executive needs and ensure seamless daily operations.

Skills

Executive support

Calendar management

Travel coordination

Written communication

Verbal communication

Cross-cultural communication

Discretion & confidentiality

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

We are seeking a highly polished and proactive Executive Assistant to provide comprehensive support to senior executive leadership. This is an excellent opportunity for an experienced professional who thrives in a fast-paced environment, enjoys managing complex priorities, and excels at working with executives, stakeholders, and teams across multiple countries and time zones.

The ideal candidate will be a trusted partner to executive leadership, demonstrating exceptional judgment, professionalism, confidentiality, and communication skills. Experience supporting C-suite executives and handling international correspondence is essential.

Key Responsibilities

• Provide high-level administrative support to C-suite executives, including calendar management, travel coordination, meeting preparation, and expense reporting.
• Manage complex and ever-changing executive calendars across multiple time zones.
• Draft, edit, and manage professional correspondence on behalf of executive leadership, including communications with international partners, clients, and stakeholders.
• Coordinate domestic and international travel arrangements, including flights, accommodations, visas, itineraries, and logistics.
• Serve as a liaison between executives, board members, clients, vendors, and internal teams.
• Prepare reports, presentations, agendas, meeting materials, and executive briefings.
• Organize and coordinate executive meetings, leadership events, and strategic initiatives.
• Maintain highly confidential information with the utmost discretion and professionalism.
• Anticipate executive needs, proactively identify solutions, and ensure seamless daily operations.

Qualifications

• 5+ years of Executive Assistant experience supporting senior executives, preferably at the C-suite level.
• Proven experience managing executive schedules, priorities, and business communications.
• Strong experience handling international correspondence and working with global stakeholders.
• Exceptional written and verbal communication skills.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong organizational, project management, and multitasking abilities.
• Ability to operate independently while maintaining a high degree of accuracy and attention to detail.
• Demonstrated professionalism, diplomacy, and sound judgment.

Preferred Qualifications

• Experience supporting multiple executives.
• Experience coordinating international travel and global business operations.
• Exposure to board meetings, executive leadership teams, and strategic planning initiatives.
• Bachelor's degree preferred.

What Makes You Successful

• Highly adaptable in a fast-paced environment.
• Professional, polished, and customer-service focused.
• Strong relationship-building skills.
• Calm under pressure and capable of managing competing priorities.
• Resourceful problem solver with a proactive mindset.
• Committed to maintaining confidentiality and executive trust.