Bilingual Executive Assistant

Burnett Staffing Specialists; Houston (TX); On-site; USD 55,000 - 70,000; Part time

Job summary

Burnett Staffing Specialists is seeking a highly organized Bilingual Executive Assistant to support a senior executive overseeing multiple entities. This onsite, temporary role requires discretion, proactive problem solving, and the ability to manage complex calendars, travel, and confidential finances.

Responsibilities include preparing presentations, coordinating domestic and international travel, handling expense reports, and ensuring follow-up on key initiatives.

Qualifications

• Bachelor's degree in Business Administration, Management, Finance, or related field preferred.
• Bilingual in Spanish (read, write, and speak) REQUIRED.
• Experience supporting C-suite executives or senior leadership.
• Experience with domestic and international travel coordination.
• Proficient in Microsoft Office (Outlook, Excel, Word, PowerPoint).

Responsibilities

• Provide high-level administrative support to a senior executive managing multiple businesses and investments.
• Manage complex calendars, coordinate appointments, prioritize scheduling conflicts, and organize executive meetings.
• Arrange domestic and international travel, including flights, hotels, ground transportation, itineraries, and travel documentation.
• Prepare presentations, reports, meeting agendas, briefing materials, and executive correspondence.
• Attend meetings when requested, document action items, and ensure timely follow-up on key initiatives.

Skills

Bilingual in Spanish

Executive support

Confidentiality

Education

Bachelor's degree in Business Administration/Management/Finance or related field

Tools

Microsoft Office Suite

NetSuite

Job description

Location: Houston, TX 77079 (Onsite) Position Type: Temporary Position Summary Our client is seeking a highly organized, resourceful, and proactive Bilingual Executive Assistant to provide comprehensive support to a high-profile executive overseeing multiple business entities. This is a fast-paced role requiring exceptional organizational skills, sound judgment, discretion, and the ability to manage both complex corporate responsibilities and confidential personal matters. The ideal candidate thrives in a dynamic environment, can anticipate executive needs, successfully manages competing priorities, and remains composed under pressure. This position requires a high level of professionalism, flexibility, and responsiveness, as executive needs may occasionally arise outside of traditional business hours.

Key Responsibilities

Executive Support

Provide high-level administrative support to a senior executive managing multiple businesses and investments. Manage complex calendars, coordinate appointments, prioritize scheduling conflicts, and organize executive meetings. Arrange domestic and international travel, including flights, hotels, ground transportation, itineraries, and travel documentation. Prepare presentations, reports, meeting agendas, briefing materials, and executive correspondence. Attend meetings when requested, document action items, and ensure timely follow-up on key initiatives. Handle confidential and highly sensitive information with discretion and professionalism. Anticipate executive needs and proactively resolve scheduling and administrative challenges.

Financial Administration

Prepare, review, and reconcile high-volume executive expense reports. Review and reconcile corporate credit card statements, ensuring accuracy, proper coding, and timely submission. Assist with invoice processing, vendor coordination, budget tracking, and financial documentation. Maintain organized financial records while ensuring compliance with company policies.

Business Operations

Coordinate communication between executive leadership, internal departments, business partners, vendors, and external stakeholders. Support cross-functional projects and monitor deadlines to ensure timely completion. Assist in developing and improving administrative processes to increase operational efficiency. Maintain organized electronic and physical filing systems and business records.

Personal Executive Support

Provide confidential personal assistance with scheduling, appointments, and lifestyle management. Coordinate personal calendars, properties, vendors, family-related logistics, and other personal administrative responsibilities. Manage sensitive personal matters with professionalism, diplomacy, and complete confidentiality. Balance corporate and personal priorities while maintaining exceptional organization and responsiveness.

Office & Project Coordination

Coordinate executive meetings, company events, and special projects. Assist with onboarding coordination and administrative support for new employees. Maintain project documentation and monitor follow-up activities.

Qualifications

• Bachelor's degree in Business Administration, Management, Finance, or related field preferred.
• Bilingual in Spanish (read, write, and speak) REQUIRED.
• Significant experience supporting C-suite executives or senior leadership.
• Experience providing both executive business support and confidential personal assistant support is highly preferred.
• Extensive experience with domestic and international travel coordination.
• Strong background in executive expense reporting, credit card reconciliation, budgeting, and financial administration.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint.
• Experience using ERP, accounting, or expense management systems such as NetSuite is preferred.
• Outstanding organizational, analytical, and problem-solving abilities.
• Excellent verbal and written communication skills.
• Ability to prioritize multiple projects in a fast-paced environment while maintaining exceptional attention to detail.
• Demonstrated professionalism, discretion, integrity, and sound judgment.

Core Competencies

• Executive-level administrative support
• Corporate and personal executive assistance
• Calendar management
• Domestic and international travel coordination
• Executive expense reporting and reconciliation
• Financial administration
• Project coordination
• Process improvement
• Vendor management
• Confidential information management
• Organizational and time management
• Communication and relationship management
• Adaptability and initiative
• Multitasking in a fast-paced environment

Work Environment

Full-time onsite position in West Houston. No travel is required for this role. Position requires flexibility and the ability to respond to changing priorities in a fast-paced executive environment. Must possess a high degree of professionalism, resilience, and the ability to work effectively with a demanding executive while maintaining exceptional customer service and discretion. This temporary assignment offers the opportunity to support a successful executive and gain valuable experience in a dynamic, entrepreneurial business environment. Candidates with experience supporting senior executives, managing complex schedules, coordinating travel, handling executive finances, and providing confidential personal assistance. HOUWC46