Administrative Assistant [Mus have Excel, PowerPoint]

STI; Guaynabo (PR); Hybrid; USD 35,000 - 45,000; Full time

Job summary

A global technology company in San Juan, PR is looking for an Administrative Assistant to support various office functions. This hybrid position requires the candidate to be onsite 2-3 days a week and involve responsibilities such as maintaining employee badges, coordinating events, and assisting with translations. Bilingual skills and proficiency in Microsoft Office are essential for this role.

Qualifications

• Must be outgoing and proactive to accomplish tasks.
• Experience with Microsoft Office applications is required.
• Excellent verbal/written skills in both English and Spanish are essential.

Responsibilities

• Maintain employee parking passes and office badges.
• Coordinate with building manager for maintenance and inspections.
• Assist with planning and coordination of team and CSR events.
• Enter/review expense reports.

Skills

Excellent verbal/written communication

Proficiency in Microsoft Office (Word, PowerPoint, Excel)

Flexibility and multitasking

Attention to detail

Bilingual (English/Spanish)

Job description

Overview

Administrative Assistant [Must have Excel, PowerPoint]

San Juan, PR

3-6 months

address: T-Mobile Center B-7 Tabonuco St. Suite 401, Guaynabo, PR 00968-3028

This is an Administrative Support position in San Juan, PR that requires being onsite in the office 2-3 days/week.

The candidate must be bilingual (English/Spanish). The hiring manager would like to conduct phone interviews this week then in person interviews on Wednesday, so there is a short turnaround time needed. The full job description is below:

Administrative Support (Hybrid)

This is a hybrid, full-time opportunity to join a fast-paced, engaging team environment with a global technology company. We take an innovative and collaborative approach to supporting our client, working in an agile environment while using emerging technologies. You will be interacting with a dynamic team of people, with opportunities to learn and grow in your career. This is a hybrid role, requiring the candidate to be on-site 2-3 days per week at our office in San Juan, Puerto Rico.

Your future duties and responsibilities

Responsibilities will include but are not limited to:

Facilities POC

• Maintain employee parking passes
• Maintain employee and visitor office badges
• Receive packages
• Coordinate with building manager for any maintenance, inspections, or required drills
• Stock office supplies and maintain inventory

In office events

• Assist with research, planning, and coordination of team events
• Assist with planning and coordination of meetings
• Assist with research, planning, and coordination of CSR events

Certifications

• Coordinate gathering certifications needed to do business in PR from government agencies

PMO activities

• Enter/review team members’ expense reports

Other

• Assist with translation of documents from Spanish to English and English to Spanish

Required qualifications to be successful in this role

• Excellent verbal/written communication and interpersonal skills and must be outgoing and proactive in order to accomplish tasks
• Experience with Microsoft Office applications (Word, PowerPoint, Excel)
• Flexibility, ability to multitask and handle a fast-paced work environment
• Attention to detail
• Excellent verbal/written skills in both English and Spanish