Administrative Assistant

STI; San Juan (PR); Hybrid; USD 32,000 - 42,000; Full time

Job summary

A global technology company is looking for an Administrative Support specialist to join their team in San Juan, Puerto Rico. This hybrid position requires on-site attendance 2-3 days a week. Responsibilities include managing office supplies, coordinating events, and handling certifications. The ideal candidate excels in communication, is proficient in Microsoft Office, and is bilingual in English and Spanish. This is an exciting opportunity for professional growth in a dynamic team environment.

Qualifications

• Excellent communication and interpersonal skills, proactive and outgoing.
• Experience with Microsoft Office applications.
• Ability to multitask in a fast-paced environment.
• Attention to detail is crucial.
• Fluency in both English and Spanish.

Responsibilities

• Maintain employee parking passes and office badges.
• Coordinate team and CSR events.
• Gather certifications from government agencies.
• Review team members' expense reports.
• Assist with translation of documents.

Skills

Excellent verbal/written communication

Microsoft Office applications

Flexibility and multitasking

Attention to detail

Bilingual (English and Spanish)

Tools

Microsoft Office

Job description

Overview

Administrative Support

This is an exciting opportunity to join a fast-paced, engaging team environment with a global technology company. We take an innovative and collaborative approach to supporting our client, working in an agile environment while using emerging technologies. You will be interacting with a dynamic team of people, with opportunities to learn and grow in your career. This is a hybrid role, requiring the candidate to be on-site 2-3 days per week at our office in San Juan, Puerto Rico.

Responsibilities

• Facilities POC
  • Maintain employee parking passes
  • Maintain employee and visitor office badges
  • Receive packages
  • Coordinate with building manager for any maintenance, inspections, or required drills
  • Stock office supplies and maintain inventory
• In office events
  • Assist with research, planning, and coordination of team events
  • Assist with planning and coordination of meetings
  • Assist with research, planning, and coordination of CSR events
• Certifications
  • Coordinate gathering certifications needed to do business in PR from government agencies
• PMO activities
  • Enter/review team members’ expense reports
• Other
  • Assist with translation of documents from Spanish to English and English to Spanish

Required qualifications to be successful in this role

• Excellent verbal/written communication and interpersonal skills and must be outgoing and proactive in order to accomplish tasks
• Experience with Microsoft Office applications (Word, PowerPoint, Excel)
• Flexibility, ability to multitask and handle a fast-paced work environment
• Attention to detail
• Excellent verbal/written skills in both English and Spanish