Executive Assistant

Backus Properties; Salinas (CA); On-site; USD 69,000 - 89,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company match

15 days PTO + holidays + sick leave

Home office stipend

Phone and internet reimbursement

Professional development budget

Flexible working hours (East Coast核心)

Job summary

Backus Properties in the United States is seeking an Executive Assistant to support the CEO and senior leadership. This full-time remote role requires a proactive, highly organized individual who can anticipate needs and streamline operations across real estate activities.

Responsibilities include calendar management, travel coordination, document preparation, vendor liaison, and confidential handling of contracts and financials.

Qualifications

• 1+ years of experience as an Executive Assistant, ideally in real estate, property management, or a related field.
• Strong proficiency in Microsoft 365 (Outlook, Excel, and PowerPoint).
• Excellent written and verbal communication skills with a professional, warm demeanor.
• The ability to work independently in a remote setting while staying highly responsive.
• High level of discretion, attention to detail, and strong organizational skills.

Responsibilities

• Manage the CEO’s busy calendar, schedule meetings, coordinate travel, and handle complex logistics with ease.
• Prepare professional documents, reports, presentations, and correspondence for clients, investors, and internal teams.
• Serve as the friendly first point of contact for partners, vendors, and team members.
• Maintain strict confidentiality with sensitive information including contracts, financials, and strategic decisions.
• Support real estate operations — from vendor coordination and tenant communications to assisting with transactions and due diligence.
• Conduct market research, organize files, and help drive special projects forward.
• Track expenses, manage invoices, and assist with light administrative bookkeeping.
• Anticipate challenges and proactively solve problems to keep everything on track.

Skills

Calendar management

Communication

Attention to detail

Organization

Discretion

Remote work

Real estate knowledge

Tools

Outlook

Excel

PowerPoint

Job description

About Us

Backus Properties is a fast-growing real estate investment and property management company based in the U.S. We specialize in residential, commercial, and vacation rental properties. Our mission is simple: deliver exceptional results for our clients and create outstanding living and investment spaces. We’re a close-knit team that values hard work, integrity, and work-life balance.

About the Role

We’re looking for a reliable, proactive, and highly organized Executive Assistant to support our CEO and senior leadership team. This is a full-time remote position ideal for someone who thrives in a dynamic environment and enjoys keeping things running smoothly behind the scenes. If you’re someone who anticipates needs before they arise and takes pride in making life easier for others, we’d love to hear from you.

What You’ll Do

• Manage the CEO’s busy calendar, schedule meetings, coordinate travel, and handle complex logistics with ease.
• Prepare professional documents, reports, presentations, and correspondence for clients, investors, and internal teams.
• Serve as the friendly first point of contact for partners, vendors, and team members.
• Maintain strict confidentiality with sensitive information including contracts, financials, and strategic decisions.
• Support real estate operations — from vendor coordination and tenant communications to assisting with transactions and due diligence.
• Conduct market research, organize files, and help drive special projects forward.
• Track expenses, manage invoices, and assist with light administrative bookkeeping.
• Anticipate challenges and proactively solve problems to keep everything on track.

What You Bring

• 1+ years of experience as an Executive Assistant, ideally in real estate, property management, or a related field.
• Strong proficiency in Microsoft 365 (especially Outlook, Excel, and PowerPoint).
• Excellent written and verbal communication skills with a professional, warm demeanor.
• The ability to work independently in a remote setting while staying highly responsive.
• High level of discretion, attention to detail, and strong organizational skills.
• Must be a U.S. resident.
• Real estate knowledge or experience is a big plus but not required.

Compensation & Benefits

• Salary: $69,000 – $89,000 per year, depending on experience.
• Bonus: Performance-based annual bonus.
• Comprehensive Benefits Package: Medical, dental, and vision insurance (we cover a generous portion of premiums).
• 401(k) with company match.
• 15 days of PTO + paid holidays + sick leave.
• Home office stipend to help you set up your workspace.
• Cell phone and internet reimbursement.
• Professional development budget for continued learning.
• Flexible working hours with core availability during East Coast business hours.

This is a genuine opportunity to join a company that truly values its people. We believe in clear communication, mutual respect, and giving our team the tools and trust they need to succeed.