Remote Executive Assistant (Full-Time | Operations)

Uptalent.io; United States; Remote; USD 50,000 - 70,000; Full time

Benefits offered by this job

Flexible hours

Direct collaboration with the Founder

Fast-track growth into leadership

Job summary

A growing tech firm is seeking an Executive Assistant who will support the Founder and evolve into an Operations Associate role. This full-time remote position involves managing schedules, coordinating meetings, and refining operational processes while emphasizing autonomy and innovative solutions to affordable housing challenges. Ideal candidates are expected to have 3–5 years of relevant experience and strong organizational skills, with growth opportunities into leadership within the company.

Qualifications

• 3–5 years of experience in operations within real estate, FinTech, Proptech, or a related field.
• Proven ability to create or refine operational processes.
• Strong autonomy and coordination skills across different teams.

Responsibilities

• Manage the Founder’s calendar, tasks, email, and meeting coordination.
• Keep CRM and Google Drive organized and updated.
• Support in communications with vendors and contractors.

Skills

Operations management

Time management

Organizational skills

Written communication

Proficiency in Google Workspace

CRM management

Tools

HubSpot

Asana

Job description

Location: Remote

Industry: Real Estate Investment & Development

Schedule: Full-time (Must be available during Pacific/Mountain Time hours)

Start Date: Immediate

About the Role

We’re hiring a highly capable Executive Assistant with the potential to grow into an Operations Associate role. This is not your typical admin position—it’s a stepping stone into broader operations leadership. You will begin by directly supporting the company’s Founder and gradually transition into shaping internal systems across property management, investor relations, construction, leasing, and more.

This role is ideal for someone overqualified for a traditional assistant job and eager to gain cross‑functional experience in real estate, FinTech, Proptech, or adjacent sectors. Every entry‑level role in the company is built as a pathway to Director‑level leadership.

Job Description

Initial Responsibilities

• Manage the Founder’s calendar, tasks, email, and meeting coordination
• Keep CRM (HubSpot) and Google Drive organized and updated
• Format, proofread, and file documents like pitch decks, contracts, and investment memos
• Coordinate meetings with internal and external stakeholders, ensuring agenda alignment
• Collect KPIs from property management staff and assist in leasing/renewal coordination
• Provide support in communications with vendors and contractors as needed

Growth Path into Operations

• Develop and refine SOPs for leasing, vendor management, investor communications, and onboarding
• Document and maintain process guides (Google Docs, Loom videos, checklists, etc.)
• Coordinate workflows between acquisitions, renovations, and lease‑up phases
• Manage vendor and partner databases, track compliance, and performance metrics
• Support recruiting and onboarding of new team members

3–5 years of experience in operations within real estate, FinTech, Proptech, or a related field

Proven ability to create or refine operational processes (not just follow them)

Strong autonomy, time management, and coordination skills across different teams

Excellent digital organization, attention to detail, and written communication

Proficiency in Google Workspace, HubSpot (or similar CRMs), and project management tools like Asana

Availability during Pacific or Mountain Time working hours

Passion for innovation in solving affordable housing challenges

• Full-time remote work with flexible hours
• Direct collaboration with the Founder and senior team
• Fast‑track growth into leadership in a mission‑driven company
• In‑depth exposure to acquisitions, capital raising, leasing, asset management, and operations
• Opportunity to help shape internal systems as the company scales toward 500+ units

Interview Process

1. 30-minute pre‑screen interview
2. 1.5–2 hour interview with the Founder and current Assistant Property Manager
3. Short skills test and Kolbe Assessment
4. Half‑day immersive working session with the team
5. Offer extended