Advanced Real Estate Admin Assistant

Ohio Cash Buyers; Centerville (OH); On-site; USD 47,000 - 75,000; Full time

Benefits offered by this job

401(k) with company match

Performance-based bonuses

Profit sharing after 1 year

Long-term rewards for stabilizing chaos

Job summary

A real estate investment firm in Centerville, Ohio is seeking an Executive Assistant and Operations Coordinator. In this crucial role, you will proactively manage the CEO’s tasks and calendar while handling high-level business and personal matters. The ideal candidate will be organized, detail-oriented, and tech-savvy. Benefits include a base salary up to $55,000 with performance-based bonuses, a 401(k) plan, and a culture centered on loyalty and long-term growth.

Qualifications

• Highly capable, organized, and detail-oriented with strong emotional intelligence.
• Comfort with fast-paced environments and high expectations of excellence and loyalty.
• Experience supporting senior leadership and handling both business and personal matters with discretion.

Responsibilities

• Directly support the CEO by handling executive tasks and managing the CEO’s calendar.
• Fully manage the CRM and collaborate with developers to upgrade it as needed.
• Assist in hiring and building a strong team culture.

Skills

Organizational skills

Emotional intelligence

Tech-savvy

Negotiation

Tools

CRM software

Job description

Overview

This role is part executive assistant, part operations coordinator, and part life manager. You will manage complexity, anticipate needs before they’re spoken, protect the CEO’s time, energy, and focus, and handle high-level business tasks and personal matters with precision and discretion. You must be organized, emotionally intelligent, tech capable, highly trustworthy, and confident working with someone who thinks fast, expects excellence, and deeply values loyalty and integrity. If you derive real fulfillment from making the leader look sharp, prepared, and unstoppable, this role is for you.

Company context

One of the most important hires in the company’s 22-year history. The organization is expanding across multiple integrated businesses in Real Estate Investment, Construction, Realty/Brokerage, Property Management, and more. The team is growing from 8 to 25+ employees, with a new 11,000 sq ft HQ and ongoing modernization of systems and processes.

Responsibilities

• Directly support the CEO by handling executive tasks, managing the CEO’s calendar, and protecting time and focus.
• Serve as part executive assistant, part operations coordinator, and part life manager; manage complexity and anticipate needs.
• Fully manage the CRM, collaborate with remote developers to upgrade it as needed, and keep teams on track with task management and other tools.
• Represent the company in interactions with external stakeholders, including potential engagements with HOA/COC boards where applicable.
• Assist in hiring, building a strong team culture, and supporting growth initiatives to scale the organization.
• Support high-level business tasks, personal matters, and discretionary initiatives with integrity and discretion.
• Contribute to establishing systems, improving operations, and aligning with the company’s performance-driven culture.

Qualifications and profile

• Highly capable, organized, and detail-oriented with strong emotional intelligence.
• Comfort with fast-paced environments and high expectations of excellence and loyalty.
• Tech-savvy and able to manage CRMs and collaborate with developers.
• Ability to read people well, use intuition, negotiate, and drive results in a multi-stakeholder setting.
• Experience supporting senior leadership and handling both business and personal matters with discretion.

Compensation and benefits

Compensation: $72,000 - $75,000 OTE with all perks/bonuses included. Base salary for the role is $47,000–$55,000 DOE, with additional incentive structures such as performance-based bonuses, profit sharing after 1 year, 401(k) with company match, and long-term rewards for stabilizing chaos, building systems, and scaling the team. The company emphasizes a culture built around performance, loyalty, and long-term opportunity.

Note on application process

This posting focuses on the role responsibilities and requirements. Interested candidates should apply through the standard company process and complete the required steps as described on the careers site.