Executive Assistant - Real Estate

Focus People; Atlanta (GA); On-site; USD 51,000 - 73,000; Full time

Job summary

Focus People in Atlanta seeks an Executive Assistant to support a Chief Real Estate Officer in a fast-paced, high-accountability environment. You will handle complex calendars, travel coordination, and confidential communications with discretion and poise.

The role requires 3–5+ years supporting senior executives, impeccable organizational skills, and a professional demeanor. This on-site position offers visibility within a real estate leadership team and requires business-professional attire

Qualifications

• 3–5+ years of experience supporting senior or C-level executives.
• Proven experience managing complex calendars and executive communications.
• Strong organizational skills with high accuracy and attention to detail.
• Ability to operate independently in a fast-paced, high-demand environment.
• Professional presence with clear, concise communication.
• Ability to manage multiple priorities with urgency and accountability.
• Comfortable working on-site in a professional environment.

Responsibilities

• Provide high-level administrative support to senior leadership.
• Manage a high-volume executive inbox with discretion.
• Coordinate travel, meetings, and day-to-day executive logistics.
• Proactively manage a complex calendar and align priorities.
• Prepare agendas, pre-reads, and meeting materials.
• Track action items and ensure follow-through.
• Coordinate reporting deliverables across multiple priorities.

Skills

Executive support

Calendar management

Communication

Multitasking

Professional presence

Urgency & accountability

Job description

Executive Assistant – Chief Real Estate Officer

Pay: $45/hr
Job Type: Contract
Schedule: Monday–Friday, Full-Time
Work Location: On-site

About the Role

We are seeking a highly polished Executive Assistant to support a senior Real Estate executive in a fast-paced, high-accountability environment. This role requires exceptional attention to detail, strong judgment, and the ability to operate with precision under pressure.

The ideal candidate is confident, highly organized, and experienced in supporting senior leadership with complex priorities. This position is best suited for someone who thrives in structured, high-expectation environments and takes pride in delivering accurate, timely, and professional support at all times.

Key Responsibilities

Executive & Administrative Support

• Provide high-level administrative support to senior leadership
• Manage a high-volume executive inbox with discretion and sound judgment
• Coordinate travel, meetings, and day-to-day executive logistics

Advanced Calendar Management

• Proactively manage a complex executive calendar, reviewing multiple weeks in advance
• Anticipate conflicts, resolve scheduling issues early, and maintain alignment with executive priorities
• Protect executive time by prioritizing effectively and ensuring schedule accuracy

Meeting & Board Coordination

• Coordinate logistics and materials for executive-level meetings, including board and advisory sessions
• Prepare agendas, pre-reads, and meeting documentation
• Track action items and ensure timely follow-through

Reporting & Follow-Through

• Coordinate reporting deliverables and track deadlines across multiple priorities
• Ensure tasks and commitments are completed accurately and on time

What We’re Looking For

• 3–5+ years of experience supporting senior or C-level executives
• Proven experience managing complex calendars and executive communications
• Strong organizational skills with a high level of accuracy and attention to detail
• Ability to operate independently and maintain composure in a fast-paced, high-demand environment
• Professional presence with clear, concise communication skills
• Demonstrated ability to manage multiple priorities with urgency and accountability
• Comfortable working in an environment with high expectations and a strong sense of urgency

Work Environment & Expectations

• Fast-paced, deadline-driven executive environment
• High standards for accuracy, responsiveness, and follow-through
• Business professional attire required
• On-site presence required

Why This Role

• Opportunity to support senior leadership within a real estate organization
• High-visibility role with clear expectations and structured responsibilities

Equal Employment Opportunity

Focus People is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.