Personal Assistant to Entreprenuer

Primus Hospital; Chicago (IL); Hybrid; USD 45,000 - 60,000; Full time

Benefits offered by this job

Opportunity to work directly with the CEO

Comprehensive benefits package

Exposure to diverse business operations

Collaborative and supportive work environment

Job summary

A dynamic real estate and healthcare company in Chicago is seeking a highly organized Personal Assistant. This role involves providing comprehensive administrative support for both a real estate business and a medical practice. The ideal candidate excels in organization, attention to detail, and maintaining confidentiality. Responsibilities include managing calendars, assisting with property management, and coordinating marketing efforts. Join a supportive environment with mentorship opportunities and comprehensive benefits.

Qualifications

• Proven experience as a Personal Assistant, Administrative Assistant, or similar role.
• Professional demeanor with a customer-service mindset.
• Ability to maintain confidentiality and handle sensitive information discreetly.

Responsibilities

• Handle administrative tasks for both the real estate business and medical practice.
• Assist in managing rental properties and coordinate with vendors.
• Create visually appealing marketing materials using Canva.

Skills

Organizational skills

Attention to detail

Time-management skills

Proficiency in Microsoft Office Suite

Social media management

Written and verbal communication skills

Tools

Canva

Job description

Overview

We are seeking a highly organized and detail-oriented Personal Assistant to provide comprehensive administrative support for a dual-focused role. This position involves assisting with both a real estate business and a medical practice, while also managing real estate and rental properties. The ideal candidate is professional, punctual, discreet, and thrives in a fast-paced environment. This role requires strong organizational skills, attention to detail, and the ability to maintain confidentiality while working closely with the CEO.

Responsibilities

• Administrative Support
  • Handle administrative tasks for both the real estate business and medical practice.
  • Manage calendars, schedule meetings, and coordinate appointments.
  • Maintain organized records for business operations, including financial data and reports.
  • Draft, review, and distribute correspondence, documents, and marketing materials.
• Real Estate & Property Management
  • Assist in managing rental properties, including scheduling repairs and tenant communications.
  • Coordinate with vendors and service providers for property maintenance and improvements.
  • Track property-related expenses and generate financial reports.
• Marketing & Social Media
  • Create visually appealing marketing materials using Canva.
  • Manage and post content on social media platforms to promote real estate listings and services.
  • Monitor engagement metrics and assist with developing marketing strategies.
• Recruitment & Team Support
  • Assist with recruiting efforts, including job postings, applicant screenings, and interview coordination.
  • Support staff with onboarding processes and team communication.
• Medical Office Duties
  • Work on-site at the medical office to perform designated work duties.
  • Provide additional administrative support to medical staff as needed.

Qualifications

• Proven experience as a Personal Assistant, Administrative Assistant, or similar role.
• Strong organizational and time-management skills.
• Proficiency in Microsoft Office Suite and Canva.
• Experience managing social media accounts and creating marketing content.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information discreetly.
• Professional demeanor with a customer-service mindset.
• Background in real estate, property management, or medical office settings is a plus.

Perks and Benefits

• Opportunity to work directly with the CEO, gaining valuable mentorship and insight.
• Comprehensive benefits package.
• Exposure to diverse business operations in real estate and healthcare.
• Collaborative and supportive work environment.

Work Schedule

• Full-time, with occasional flexibility required for special projects or urgent tasks. Flexible time off schedule.
• Primarily on-site at the medical office, with potential for remote work on specific projects that are paid at a flat rate.

If you are organized, detail-oriented, and ready to take on a dynamic role that bridges real estate and healthcare, we encourage you to apply and join our growing team!