Executive Assistant

Ultimate Staffing; Rockville (MD); On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

Health insurance

401(k) with match

PTO

paid holidays

professional development opportunities

Job summary

Ultimate Staffing is seeking an Executive Assistant for an on-site role in Rockville, MD. This full-time position supports senior leadership with calendar management, scheduling, email communications, and general office operations. The role is Monday–Friday, 8:30 AM–5:30 PM.

The ideal candidate has 3+ years of executive support experience, strong Microsoft Office skills, excellent communication, and a high level of discretion and organization. Direct hire with competitive benefits.

Qualifications

• 3+ years of Executive Assistant or senior administrative experience.
• Strong Microsoft Office skills.
• Excellent communication.
• Discretion and integrity.
• Strong organizational abilities.
• Ability to work independently.
• Professional services experience preferred.

Responsibilities

• Manage calendars.
• Scheduling.
• Email communications.
• Meetings.
• Client interactions.
• Confidential records handling.
• Document preparation.
• Workflow tracking.
• Billing support.
• Vendor coordination.
• Special projects.

Skills

Microsoft Office

calendar management

communication

discretion

organization

independence

Education

3+ years executive support

Tools

Microsoft Office

Job description

Executive Assistant | Rockville, MD (On-Site)

$85,000-$120,000 | Direct Hire

Established professional services firm seeking a proactive Executive Assistant to support senior leadership and office operations. Full-time, onsite Monday-Friday, 8:30 AM-5:30 PM.

Responsibilities

• Manage calendars
• scheduling
• email communications
• meetings
• client interactions
• confidential records
• document preparation
• workflow tracking
• billing support
• vendor coordination
• special projects

Requirements

• 3+ years of Executive Assistant or senior administrative experience
• strong Microsoft Office skills
• excellent communication
• discretion
• organization
• ability to work independently
• Professional services experience preferred.

Benefits

• Health insurance
• 401(k) with match
• PTO
• paid holidays
• professional development opportunities.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.